Pearland, Texas, United States
Performance-driven professional with experience in the administration and application of federal, state, private, and foundation grants including pre-and post-award functions. Proactive executive with demonstrated ability to blend financial acumen with superior communication and organizational skills to address key objectives including fostering and maintaining business relationships, recognizing the importance of philanthropic support, and serving as an ambassador of the organization. Core Competencies Include: Grant Administration, Grant Writing/Editing, Budget Administration, Process Improvement, Strategic Planning, Staff Supervision & Mentoring, Client & Vendor Relations, Grant Research, and Project Management.
Responsible for comprehensive program management, including setting the strategic direction for the assigned area of responsibility, for complex and large programs and is accountable for performance against strategy/goals. Lead, design, guide and execute strategies while managing relationships internally with leadership and externally with clients, partners and vendors. Partners with key operations stakeholders to design and successfully execute program elements that ensure senior leadership engagement and governance of the system strategy. Focuses on planning and design implementation to measurement and maintenance of desired outcomes with minimal supervision, developing meaningful reports to support business activities, and communicating professionally and persuasively verbally and in writing. Works independently and collaboratively to proactively identify problems and creative solutions to address requirements, while serving as role model and mentor to junior team members and partnering with vendors in assigned area of responsibility on data, process solutions and advisement. Responsible for various administrative and operational functions, and financial stewardship while providing education and technical expertise related to the program for successful implementation and sustainability.
Coordinates face-to-face discussions between collaborators, encouraging effective transfer of ideas and records. Develops and maintains positive working relationships ensuring that collaborators are informed of modifications, updates, and improvements to projects in a timely manner. Serves as an effective liaison between multiple client groups and stakeholders across various levels of management. Communicates results clearly and concisely and provides progress reports in an organized, consistent manner. Assists in the preparation and coordination of business development materials and activities for the program. Supports ongoing outreach, pilot programs and project management activities of the department’s major projects/grants. Assists in writing SOP’s and other regulatory requirement documentation. Provides careful coordination with internal ancillary offices such as technology transfer, legal, grants and contracts, and business practices. Maintains organized records of successful collaborative projects and participants for all disciplines related to the department/project for leadership as well as for reporting purposes. Understands project objectives, information, and ideas presented, and delineates plans to achieve deliverables in a specific measurable, attainable, relevant, and timely manner to assist the program and its project goals. Manages and maintains project-relevant information and documentation needed from project conception to completion as well as maintaining regulatory and milestone records as required for each study. Coordinates with necessary ancillary offices (grants and contracts, legal, IACUC, radiation safety, academic departments, etc.) for the financial and regulatory needs of each study. Utilizes resources with cost effectiveness and value creation in mind. Develops an inventory of support mechanisms through collaborations and service agreements that may be required for faculty startups such as: market analysis, accounting, IT.
Assist faculty and administrators through the various extramural funding proposal processes including communication with subcontract institutions. Review funding opportunities/program announcements to ensure institutional and Principal Investigator eligibility. Evaluate all extramural fund proposal’s budget estimates for completeness, accuracy, and conformance with Houston Methodist Research Institute and sponsor procedures and regulations. Establish new awards in the accounting system and coordinate the set-up of cost centers and budgets to ensure proper allocation of costs to new awards. Review all letters of intent proposals for completeness, accuracy, and conformance. Ensure submission of all funding proposals and corresponding documents by appropriate deadlines. Set up new incoming and outgoing subawards on funded projects. Oversee pre-award process for grant proposals including NIH R01, R03, R21, U01, U19, K08, K23, K24, as well as The U.S. Department of Defense CPE CBRND and DARPA, and the Coalition for Epidemic Preparedness Innovations (CEPI). Managed NIH institutional grant transfers including R01 ($3.2 million), K24 ($650,000), K08 ($350,000), and P01 ($8.7 million) with subsequent P01 no-cost extension of $3.9 million. Provide support for proposal creation, budgeting, and award of large-scale awards such as: Coalition for Epidemic Preparedness Innovations (CEPI)- $37.4 million, The U.S. Department of Defense- $10.5 million (CPE CBRND), and $9.3 million (DARPA).
Develop and administer procedures designed to comply with appropriate regulations relating to the administration of government and private research grants and contracts and for the interpretation and application of such procedures and regulations. Assist Principal Investigators with pre- and post-award administration and coordination for government and private research grants including NIH R01, R21, and K23 Analyze proposed grants and contract proposals and awards for special conditions/restrictions and establishes controls as needed to ensure full compliance. Provide assistance to Principal Investigators and their staff to ensure allowability and accurate distribution by counseling and/or disseminating information and guidelines of the various granting agencies. Distribute pertinent information to Principal Investigators related to contractual provisions and obligations. Establish grant reporting protocols with subcontract institutions. Compile financial and personnel reports for grants and contracts at the departmental or institution level. Negotiate with agencies regarding renewal of contract/subcontract. Oversee proper close-out of grants and contracts, including final financial reports to granting agency.
Ensure the accurate accounting of invoicing, collection, and processing of payments for college services. Posting all transactions affecting student accounts. Perform end-of-day reconciliation process for payments received. Reconcile general ledger accounts and campus store report. Maintain in-depth knowledge of Federal tax form 1098-T and its role in determining student tax credit allowances. Collecting fines, damage bills, and other delinquencies. Monitor computer generated monthly finance charges on delinquent student accounts. Assist the Bursar in the functions and activities of the student accounts area. Ensure compliance with college policies and financial aid regulations. Safeguard the confidentiality of student accounts, college revenue, and receivable accounts. Coordinate all payment activities using Datatel, Enterprise, QuickPAY, and Commerce Manager software. Approve and process student refunds and confirmation deposit refunds. Maintain familiarity with FERPA guidelines.
Research, write, and secure grants for the organization and its programming. Manage daily bookkeeping as it relates to income and expense accounting. Oversee the “Contributing Friends” annual fundraising campaign. Collaborate with Board of Directors and staff to create and implement a comprehensive strategic plan. Develop relationships to secure new and retain existing corporate sponsors, individual donors, and advertisers to generate revenue. Manage communications with theatre stakeholders to maintain theatre’s positive image and reputation. Work with patrons regarding ticket sales, concerns, and complaints. Graphic design, copywriting, and editing of marketing materials, programs, and solicitations.
Improve financial health, manage daily operations, and supervise Multiple Listing Service (MLS) of 270-member REALTOR® Association. Initiate practices to reduce budget deficit and increase reserves to more than $250,000 within three-year period. Manage budget and payroll using QuickBooks software. Implement policies and procedures with the creation and adoption of a strategic plan. Supervise and mentored one part-time and one full-time office assistant. Improve employee morale using positive support, constructive criticism, and open communication. Perform banking functions and paid federal and state taxes. Field phone inquiries and communicated with and disseminated information to members. Represent organization at local, PAR state, and NAR national conventions. Coordinate community events including food/clothing drives and golf outings to benefit scholarship fund.