Klang, Selangor, Malaysia
A qualified company secretary with an associate membership with The Malaysian Institute of Chartered Secretaries and Administrators (MAICSA) and with a total of 10 years working experience. A dedicated, self-motivated, pro-active, detail-oriented and meticulous individual with strong sense of responsibility. Able to multi-task and work independently with minimum supervision in a fast-paced environment. Having a good interpersonal and communication skills with positive attitude and able to establish good relationship with colleagues and clients.
- Corporate consultant that providing full secretarial support, advisory and consultancy services to wide range of companies including public and private companies. - Responsible for ensuring that the highest standards of administrative processes and corporate governance are both promoted and maintained so that the business operates efficiently and in accordance with all statutory and legal provisions. - Ensure compliance with the Companies Act, 1965, listing requirements of Bursa Malaysia Securities Berhad and other regulatory framework. - Monitoring changes in the business legislative and regulatory environment. - To act as the point of communication between the company and the external company secretaries, advisers, bankers, lawyers, auditors and etc. - Plan, coordinate and prepare pre and post meetings documents. - Prepare annual reports of listed issuers, from drafting, reviewing, finalising until the printing of the end report and ensure its issuance is within the stipulated timeframe. - Prepare directors’ and members’ resolutions to make sure relevant approvals are obtained before the implementation of policies and proposals. - Drafting of announcements to Bursa Malaysia Securities Berhad and to ensure the listed issuers complies with all relevant acts. - Coordinate with colleagues in completing assignments and/or instructions assigned by the top management. - Involvement in corporate exercises such as fund raising, acquisition or disposal, joint venture and etc. including vetting of legal documentation and implementation.
- Organising, preparing agendas for and taking minutes of board meetings, annual general meetings (AGMs) and extraordinary general meetings (EGMs) - Maintaining proper statutory records and statutory books, including registers of members, directors and secretaries and ensure all company information and documents are up-to-date - Prepare and ensure timely submission of statutory returns and documents to the Companies Commission of Malaysia and other regulatory bodies within the prescribed time - Dealing with correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant company stakeholders - Contributing to meeting discussions as and when required, and advising members of the legal, governance, accounting and tax implications of proposed policies to ensure ongoing compliance with regulatory requirement - Acting as scrutineer as and when required (ie. special appointment for EGM or AGM) to observe the conduct of the voting station and the counting of ballot papers to ensure it is operating in a free and fair manner - Monitoring changes in relevant legislation and the regulatory environment and taking appropriate action to ensure that the company is complies with standard financial and legal practice and maintains standards of corporate governance at all times - Liaising with external regulators and advisers, such as bankers, lawyers and auditors - Maintaining the register of shareholders and monitoring changes in share ownership of the company - Keep track all the directors’ and members’ resolutions that prepared and circulated in order to secure approvals to implement policies and proposals within the time frame - Monitoring company’s cash flow including quoting client on professional fees charging and raising special bills for work done - Mentoring, supervising and coaching junior staff, providing leadership and direction including giving hand-on training and guidance - Any other ad hoc tasks
- Organising, preparing agendas for, and record the proceedings of meeting and follow-up on decision made as and when required. - Keeping and maintaining proper statutory records, register books and secretarial files over 300 portfolios and ensure all company information and documents recorded are up-to-date. - Prepare and ensure timely submission of statutory returns and documents to the Companies Commission of Malaysia and other regulatory bodies within the prescribed time. - Monitoring changes in relevant legislation and the regulatory environment, and taking appropriate action to ensure that the company is complies with standard financial and legal practice and maintains standards of corporate governance at all times. - Liaising with external regulators and advisers, such as Companies Commission of Malaysia officer, lawyers and auditors. - Countersign essential company documents and certifying statutory documents required by external parties such as government bodies, banks, auditors and etc upon request. - Maintaining the register of shareholders and monitoring changes in share ownership of the company. - To draft agreements and scrutinise legal documents received by the Company to ensure that its interests are protected and to assist in research to ensure expedient, efficient and correct advice is provided. - Keep track all the directors’ and members’ resolution that prepared and circulated in order to secure approvals to implement policies or proposals within the timeframe. - Monitoring company’s cash flow including raising invoices for work done and responsible for the quarterly secretarial bill as well as to work closely with credit management department to assist for collection. - Mentoring, supervising and coaching junior staff, providing leadership and direction including giving hand-on training and guidance to own department as well as to cross department junior staff.
- Handle full spectrum of human resources functions - Processing monthly payroll - Liaise with company secretary (external) and assist in preparing relevant documents - Liaise with government department - Liaise with immigration department for expatriate and foreign workers' visa renewal application - Application of trademark for company’s product - Processing staff overtime claim and reimbursement claim - Coordinate preparation for internal and external training programme - Coordinate insurance policy updates for all staff - Maintaining leave records and prepare staff monthly attendance summary - Arrange air ticket and hotel reservation for company guests - In-house Internal Auditor team for ISO 9001:2000 - Responsible in recruitment and selection of talented candidates and arranging interview session when company has open vacancies