Chandler, Arizona, United States
Phew... It's been a challenging and wonderful time getting involved in the construction industry! The experience I have received over the last 7 years working as a contract employee with Hensel Phelps has been beneficial to my growth and has made me an invaluable team player within all departments. Current responsibilities include Document Control Support, Estimating Admin: Prequalification, Requalification Safety Admin: Confirming financials and EHS indicators, reviewing OSHA & WC insurance docs. Supplier Diversity Management. Procurement Admin: Contract Issuance, Change Order management. Logistics Admin: Manage insurance on site equipment. PMO: Collect Insurance, Manage OCIP, Prelim & Certified Payroll submission for several concurrent projects with 75+ contractors and sub-tier trades. Administration Support: Badging, Catering, Office Supplies, Meeting Scheduling. As my resume indicates, I possess years of progressive experience. My professional history includes positions such as PMO, Project Coordinator, Senior Account Manager, Inside Sales, Sales Admin, Accounting, Admin, Inside Sales and Procurement. I enjoy being part of a team that is based on a reliable foundation of relationships that I help build and maintain. Being involved is essential to my personal, professional growth and success.
PMO – Project Management Office (Responsible for setting and maintaining project standards. As a member of the PMO staff, helped support project teams and project managers while also working with other departments to ensure that projects are coordinated and aligned with organizational objectives.) In support of the following Project Teams: Operation Management, General Super Intendent, Project Management (multiple) Super Intendent (multiple) Office and Field Staff, Administrative, Safety, Doc Control, Estimating, Procurement, Logistics. Control, Manage & Report – Responsible for approximately 75+ Subcontractors and Sub-Tier Contractors spanning over 5 projects (consecutive, 5.5 years) within the following functions. OCIP program (Enrollment, Management, Closeout) Insurance program (Collection, Review, Management) Contracts, multiple types (Creation, Issuance & Management) Change Order Management (Review, Management) Supplier Diversity (Collection, Review, Report) Preliminary Notices (Collection, Revie, Report) Prequalification with Bi-Annual or Annual requalification - Financial & Safety parameters (Collect Review, OSHA 300 and 300A, and EMR) Data Management Equipment Management (Insure, Review, Report) Administration Support (Badging, Catering, Office Supplies, Meeting Scheduling & Meeting Minutes) Work with all teams and support at site level for all ongoing projects. Document Control Administration Cost control Estimating/Procurement Safety Project Management Project Engineers Office Engineers Logistics
Project assistant for multiple project managers JOB Setup Project Budget creation Project AIA Billing Completed OCIP/BLIP/CCIP enrollment for insurance acceptance Ordering of cranes, lifts, equipment for multiple jobs Request Certificate of Insurances and present them to General Contractors Order, maintenance and update of job prelims Coordinate with Project Managers that all change order proposals presented to General Contractors are approved for billing Change Order preparation and budget maintenance Maintain an audit file for each contract that included original contract, all correspondence, changes/deviations, amendments, clarifications. Prepare and disseminate information to appropriate employees regarding contract status and paperwork
Review and process all incoming subcontracts from General Contractors Responsible for the life-cycle of the subcontract from initial review to final execution Coordinated contract acceptance Project admin assistant for 3 project managers Completed OCIP/BLIP enrollment for insurance acceptance Request Certificate of Insurances and present them to General Contractors Order prelien through Filemyprelim.com Project Budget creation Coordinate with Project Managers that all change order proposals presented to General Contractors are approved for billing Change Order preparation and budget creation Maintain an audit file for each contract that included original contract, all correspondence, changes/deviations, amendments, clarifications. Prepare and disseminate information to appropriate employees regarding contract status and paperwork Accounts Receivable – Process billings - T & M & Service Enter new jobs and change orders into accounting system Primary point of contact for all contract and service related issues Organize turn over meetings
Accounts Payable - Accurately match, code, verify, and enter invoices each month Vendor invoice auditing, verify mark-up. Monitor statements for data entry and A/P accuracy Company Gas and Credit card reconciliation Accounts Receivable – Process all billings - T & M, Progress & Service Aging Analysis, Financial Reporting, Collections Bank Deposits - credit card/checks/wire payments-EFT GSA reporting and documentation Work with sales and service departments to audit and send Proposals Enter new jobs and change orders into system Employee training for Accounting and Admin positions
Coordinates and implements all tasks related to budgeting, revenue, invoicing and purchase orders. Provide data entry to support management ensuring accurate tracking of budget. Provide financial support for the entirety of all distributed projects. Working simultaneously with Project Manager(s)to maintain quarterly goals Communicates all issues to management prior to reaching critical status. Develops and maintains accurate and complete files for projects and programs; continues to monitor for integrity and completeness