Vietnam
Highly enthusiastic and resourceful office support professional with 4+ years’ progressive experience in secretarial and administrative arena. Adept at making and delivering effective presentations on various topics. Proficient in MS office suite and familiar with executive calendar keeping and public relations protocols. Known for providing discrete and confidential administrative support to executives. Effectively interacts with all levels of administrators, clients.Highly motivated and enthusiastic with a positive attitude and a good knowledge of the economy. Proven abilities and skills in communication, organization, problem solving and scheduling. I have developed interpersonal and customer service skills through my past employment experiences and acquired excellent communication abilities through my university education. I have also achieved outstanding grades in all high school and university courses. I am willing to contribute my abilities to strengthen your business.
Answer telephone calls. Arrange appointments; organize meetings. Arrange transport,travel, visas and accommodation. Do filing; manage databases; handle correspondence. Implement and maintain procedures/administrative systems. General accounting administration. Liaise with suppliers and clients. Prepare letters, presentations, minutes of meetings, reports. Assist international projectteams. Assist in preparing Expression of Interest and proposals. Take care the administration works at Site Purchasing the office stationery, equipment, site expensive management Selecting contractor, getting quotation and preparing the recommendation letter to Client. Submitting request for payment to Client from contractors, follow up the activities site work. Translation documents, communication channel between Client and Company, attend the meetings and issue the MOM after the meeting, sending reports to Client Collecting related receipts, bills, preparing monthly summary for sending to Accounting Dept Following up the attendance and annual leaves of staffs works at Site. - Managing and filing site documents Other tasks related to Director’s request.
Translate documents. Manage CEO daily schedule. Organise documentation for meetings. Liaise with partners, banks, suppliers,... Manage job site reports. - Manage all department files in order as needed Answer all questions from clients via telephone and email Responsible for all travel, transportation and hotel arrangements for team members. Retain and update time sheets as necessary. Assist in planning and organising on-site/off-site training. Responsible for keeping team’s client list and information up to date. Assist team members to claim expenses through appropriate channels. Maintain confidentiality of all matters pertaining to client’s information. Assist advisory team in preparing presentations for clients. Arrange refreshments for clients when meeting with managers when necessary.
Part Time Assistant Being a training intern for the Human Resource Department & part time assistant for Producers of Digipost VN. My Role: Prepare for a conference or training class from the list of employee, material, or contact address, time and location. Prepare, input data and maintain employee databases of the training class (collect and manage employees information) to analyze the demand and need about the essential soft-skill development for work. Compile, maintain and sort out the official document in tidy for each training category Setup and coordinate meetings; arrange accommodation for training divisions Updating shared files, managing team calendar and team contact lists, arranging team meetings and workshops, scheduling calls for teams, supporting team learning sessions, arranging courier services as needed for team, and assisting analysis and data entry as needed. Help facilitate the document management process as well as produce accurate, properly formatted documents and reports, frequently under tight time constraints. Assisting the Australian nurses and doctors of AUSTRALIA VIETNAM VOLUNTEERS RESOURCE GROUP INC. (AVVRG) as an interpreter at local hospitals in Ho Chi Minh City in 3 years from 2008 to 2011. JD for my Role: Prepare detail all important information and document which has been translated from English into Vietnam. Interpreter Australian nurses lecture’s talk from English into Vietnamese and interpreter it into Vietnamese for Vietnamese nurses and doctors .Learning a lot of medical knowledge and improving communication skills as working with other interpreters, Australian nurses & doctors and Vietnamese nurses & doctors Demonstrate the speaking capability and solving problem skills as working with doctors or nurses who do not want to collaborate with me; because they supposed they had more knowledge and experience than interpreters .Getting to understand more the meaning of life as visiting the sick and poor patient in the hospital.