Prague, Czechia
Organized with emphasis on time management, decisive, result oriented, capable of setting clear priorities, responsible, communicative, with knowledge of standard company administration and accounting, capable of creating presentations, budgets and schedules, team player, capable of negotiating good prices.
Design and production of promotional items, coordination of international conferences, organization of competitions and events, text editing for intranet, organization of events for employees.
Communication with property management, technical management and building security in order to ensure smooth running of the office, providing necessary repairs and adjustments in the office, provision of entry cards to the building, their registration and management, office cleaning management, managing and replenishing office supplies (coffee, beverages, drugstore and office supplies), fire protection management - ensuring legal documentation, fire prevention, keeping a fire book and other duties, management of meeting rooms and parking spaces, records of office equipment and entrance cards in the Alvao system, inventory, providing accommodation and flight tickets for domestic and foreign business trips of company employees, organization of compulsory e-learning trainings for company employees
Seeking partners for the great projects for the popularization of science, organized by the Czech Academy of Sciences
- Acquisition of new corporate donors (developing presentations, segmentation of new potential donors, salutation, conducting negotiations, concluding donation agreements) - Caring for existing corporate donors (annual cooperation programs, regular meetings, reporting, billing of donations) - Event management of joint corporate events - Planning and evaluation of goals and campaigns, regular reporting to our headquarters in Austria (EN) - Monitoring of current events with an emphasis on economic information, coordinating of activities and sharing information with corporate fundraisers from European and others regions
- management of PR team - coordination of PR activities for the international festival of animated film - AniFest, (holding meetings with media partners and concluding media contracts, print production, securing the advertising and outdoor campaigns for the festival), - creation of schedules and budgets, selection of artists and suppliers, production management, event accounting, - basic company administration (generation of accounting documents, preparation of documentation for external accounting firm)
Office manager - maintaining records and circulation of accounting documents of the company according to internal regulations, - creating legal and accounting documents (contracts, invoices), cash management, - creation of documents for external accounting firm, - ensuring smooth office operations, meeting organization, team support
- independent project management for the company (issue of printed materials, organizing film screenings for Echoes of Anifest, etc.) - coordination of PR activities, in particular for the international festival of animated film - AniFest, (holding meetings with media partners and concluding media contracts, print production, securing the advertising and outdoor campaigns for the festival), - fundraising (preparing applications for financial contributions from government subsidies and funds, preparing presentations for sponsors, leading negotiations with potential partners, concluding partnership agreements) - basic company administration (generation of accounting documents, preparation of documentation for external accounting firm)
- coordination and production of BTL activities (creation of budgets, negotiating with clients, organization of tenders for contractors, implementation of projects, project accounting), etc. - Primary clients: GlaxoSmithKline, s.r.o.; GLOBUS ČR, k.s.; Novartis, s.r.o.; British American Tobacco (Czech Republic), s.r.o.; MANPOWER; Import Volkswagen Group, s.r.o. - Number of events: approx. 20, event budgets 0,5 – 3 million CZK