Kadıköy, Istanbul, Türkiye
• Organizing Surveyor’s schedules • Planning the port entrance procedures of the surveyors by liaising with the agencies • Follow-up of the certificates of the ships and planning of the due inspections • Execution of all customer processes, especially price offers • Execution of all administrative and pre-accounting works of the office o Determining the needs of surveyors and supplying materials for their needs o Recording and reporting office expenses o Tracking customers' payment information, communicating with customers to receive required payments o Monitoring and meeting office needs • Filing and archiving of customer certificates • Preparation of Statutory and ISM, ISPS, MLC certificates • Responsible for collecting Supporting documents and sending them to the Headquarter • Collecting the necessary documents for the endorsements and carrying out the flag application process • Preparation of hazardous materials’ manuals • Sending the samples collected from the ships to the laboratory and following the continuation processes and taking the relevant actions • Arrangement of the VSCP lists of the surveys and comparison with the samples taken, preparation of the request forms • Execution of EU MRV and IMO DCS processes and obtaining necessary documents from ships
• Preparation of hazardous materials’ manuals • Sending the samples collected from the ships to the laboratory and following the continuation processes and taking the relevant actions • Arrangement of the VSCP lists of the surveys and comparison with the samples taken, preparation of the request forms • Preparation of P&I reports • Obtaining SP1 forms from the General Directorate of Coastal Safety
• Daily ETA tracking • Keeping ship calendars • Negotiating with companies for refueling and food supplies and getting offers
• Responsible for port entrance processes of trucks • Calendar tracking of ships • Shift, paperwork, etc. of the personnel working in the port processes • Collecting the monthly expenses of the employees and entering the soft system and transmitting them to the accounting department • Follow-up of loading operations of trailers on ship