Chicago, Illinois, United States
- Record, code, and reconcile accounts receivable transactions in QuickBooks in coordination with senior finance staff - Reconcile credits and deposits; investigate and resolve discrepancies to ensure accurate financial reporting - Research and correct journal entry issues to maintain general ledger integrity - Record accounts payable transactions, including bill payments and debit activity in QuickBooks - Administer and support management of monthly and quarterly State and Federal grants - Monitor and track program and grant budgets - Prepare required financial documentation and reports - Compile and submit reimbursement vouchers in a timely manner - Ensure compliance with grant reporting and regulatory requirements - Maintain and organize operational records, including timesheet documentation - Provide cross-departmental administrative support, including reception coverage as needed - Assist Social Work and Outreach departments with program support initiatives - Manage intake access and coordinate mail and deliveries .
- Coordinated with vendors and processed invoices for accounts payable - Managed payroll inbox, tracking invoices, donations, grant payments, and reimbursements for grant reporting accuracy - Conducted research and drafted internal reports, procedures, and operational documents - Responded to internal and external inquiries professionally, ensuring confidentiality - Greeted clients and guests, creating a welcoming first impression - Handled intake calls, collected client information, and scheduled appointments for immigration, domestic violence, and housing cases - Demonstrated cultural sensitivity and discretion in high-stress client interactions
- Responsible for overseeing and executing all aspects of production within the warehouse - Coordinating workflow, managing inventory levels (for flashing, gutters, ect.), optimizing efficiency, and ensuring the timely and accurate completion of production orders. - Implementing and maintaining quality control measures, troubleshooting issues, and fostering a safe and productive work environment. - Collaborating with cross-functional teams, such as logistics and quality assurance, to streamline processes and meet production targets while making informed decisions to drive the success of the production operations. - Enhancing accessibility to inventory and facilitating efficient order picking processes for new/current customers - Maintaining an organized inventory system that is easily navigable. This includes implementing accessibility features such as clear labeling, logical storage arrangements, and efficient inventory tracking systems. - Collaborating with the broader warehouse team, including logistics and customer service when new customer orders come in to optimize the customer experience, involving promptly and accurately picking items from the inventory to fulfill orders.
- Operated machinery to grind and cut metal components for the production of medical catheters - Operated and performed maintenance on Cincinnati machines, ensuring smooth operation and promptly addressing any issues when the equipment would stop working - Verified compliance with blueprint specifications for catheters and needles, ensuring their adherence to exact requirements and quality standards - Provided training to new employees on multiple Cincinnati machines, while consistently achieving and maintaining high standards of quantity and quality production
Facilitated English language instruction for newly arrived Central American migrant children.
- Successfully assembled and packaged COVID-19 Antigen Tests, contributing to critical healthcare initiatives. - Demonstrated strong teamwork by providing language support to coworkers. - Maintained the integrity of medical testing equipment through rigorous inspection and maintenance.