City of Johannesburg, Gauteng, South Africa
A competent, dynamic, personable professional with administrative experiences across the automotive industry. Responsible for providing support, management of office administrative duties and reporting with a focus on business stability. A natural problem solver with an analytical mindset to strategically restructure processes and systems, achieve organizational goals, and nurturing beneficial relationships for the organization. Enthusiastic and eager to contribute to any work teams success through hard work, attention to detail and excellent organizational skills. I have a clear understanding of all job responsibilities and training in working with clients. I am able to work with various computer software programs when and where applicable.
• Ensure relevant documentation is on file – OTP’s, Cost sheets and copy of customers ID’s • Preparing of stock sheets for Sale Representatives and Management staff • Administration duties – Vehicle registrations, capture invoices, credit notes, sundry invoices in respective journals • Updating of fleet claims on DFE and DLP and follow up on submissions and prior request for authority (RFA) • Month-end sales journal must agree with DOC and Manager’s DOC • Printing of month end reports for the accounts department • Profit and loss reports for Sales Representatives, Sales Manager and Accountant • Reviewing of clients bank statements for vehicle payments • Registering of warranties and capturing of sales • EFT payments for reconditioning and licensing • Preparation for internal and external audits
• Submission of retail and warranty claims • Printing and distributing of warranty bullentines • Following up of any outstanding warranty payments • Ensure that warranty age analysis are a minimum of 30 days outstanding • Report to Service Manager and Financial Manager regarding submission and payments • Ensure that the parts register is updated on a monthly basis • Document preparation for internal and external audits • Ensure that all labour codes codes and 3C are completed • Scrapping of parts by RSM