Toronto, Ontario, Canada
Experienced administrative professional well-versed in clerical, accounting and records management functions. Friendly and reliable team player with excellent judgment, strong critical thinking skills and good problem-solving abilities.
• Maintenance of new supplier set up, existing supplier using PeopleSoft • Verify all proper documentation is provided/updated, HST/GST number and validation, Insurance Certificate, WSIB forms, etc • EFT/ACH banking information is accurately provided for vendor set up • Follow up with internal/external customers for supplier information when invoices are imported into our system without proper documentation • Other AP related duties as required • PCard Maintenance • Answer employee PCard inquiries by email and phone in a timely manner • Make account changes (Department, address, credit limit, etc.) • Process new credit card applications using Centresuite • Run monthly reports and save copies to internal system • Accurately code expenses to the correct accounts • Perform and Administer Company Purchase Card tasks (P-card) on a daily basis.
• Verify vendor invoices against purchase orders, prepare payment schedules and pay vendors by monitoring discount opportunities, rebate, and other funding or program; • Monitor vendors’ payment schedules to ensure timely payment of invoices; • Properly code and record expenses to the correct cost center/general ledger account and obtain appropriate department head approvals. • Established and maintained all customers, vendors and employees’ profile; • Ensure that government filings (HST, WSIB, corporate tax installments, payroll tax, etc.) are submitted and paid on time; • Maintains bank account records; reconciles bank accounts and balances checkbooks • Communicate with vendors, as needed, for invoice/vendor issues and problem resolution, including invoice discrepancies, vendor disputes; • Prepare various reports on time.
• Maintained all relevant inventory paperwork and entered accurate inventory data in computer system. • Performs in-depth customer payment analysis to properly record against receivables • Maintains frequent contact with internal and external customers in order to address all payment issues • Uploads price adjustments, new products, and product descriptions. • Dealing with all issues of Inside Sales & Customer Service – including: complaints; inquiries; transaction processing • Understand each customer’s unique needs to provide real, effective solutions. • Organize daily office operations, including a variety of administrative tasks as needed. • Provides sales vs. projection results by preparing and forwarding sales tracking reports. • Forwards samples by entering request; arranging shipment; notifying customer. • Maintains customer database by inputting customer profile and updates; preparing and distributing monthly reports.
• Review expense reports and cash advances. • Summarize details in separate ledgers or computer files and transfers data to general ledger. • Reconciled all company accounts, including credit cards, employee expenses and commissions. • Followed up with customers to collect information and verify details. • Reconstructed accounting records from clients' checks and cash receipts. • Processed payments and applied to customer balances. • Conducted weekly bank deposits for the controller • Contacted overdue aged clients to collect outstanding payments