Greater Perth Area
Contracts/orders administration • Management of Tenders, quotations, RFT, RFQ, RFI and proposals to clients.. • Cost controlling of budget vs actual. Ongoing tracking of costing. • Organise and approval of progressive claims and invoicing of clients. • Award to close-out. Prepare schedule, collaborating with internal and external stakeholders to finalise contract, scope, drawing approvals, contract schedules. Identify, negotiate and process variations. • Interpretation of architectural plans / technical drawings with fabrication shops to draft work orders. • Reconcile costings and provide recommendation on margins based on categories. Document control • Create shipping documents, inspection checklist. • Compile inspection reports, technical and commercial documents. • Archived all commercial, technical documents, drawings into structured folders. Procurement and inventory management • Procurement of all tools, equipment, PPE, consumables, fabrication outsourcing, hiring of equipment and vehicles for site mobilisations. Consolidate and approval for payment of invoices. • Monitor and forecasting of stock levels, ERP database maintenance of stock codes in Ostendo. • Manage logistic movement of stock and equipment within Australia and overseas with major courier companies. Schedule and dispatch of packages to clients. • Established and implement procurement policies. Develop scope/schedule/costing with suppliers. Issuing purchase requisitions. Identifying and qualifying suppliers for required jobs according to capabilities. Expedition of PO with suppliers. Supplier Management • I have developed process templates to qualify suppliers financially, negotiate terms, review insurance, monitor/document ongoing pricing structures and documenting performance, formalising and quantifying any non-conformance. • Ensure QA and QC measures were implemented and followed to the relevant standards and guidelines.
Contract Administration • Tender Reviews–Contractual and Financial; T&Cs, various contracts disciplinary technical specifications. • Develop, update and maintain project programs to ensure critical path activities are completed on schedule. • Specifying project objectives, budgeting, scheduling, define quality and performance Consultations with architects, engineers, technical contractors to ensure that design intentions are met. Review of designs and equipment to ensure designs are in compliance to BCA, EER, AS to plumbing, electrical and mechanical and client’s specifications. • Formulate and distribute contract correspondence to project sponsor, team members, relevant stakeholders and involved participants. • Preparation and submission of all technical enquiries, variations, ongoing weekly progress tracking of project costs, monthly progress claims, extensions of time, amendments and valuations. • Managing the project expenditure and cost analysis with projected budget. • Maximising resources through efficient procurement of labour, materials and equipment. • Ensure standards of buildings and safety are maintained through the project lifecycle. • Provided data analysis support to General Manager and Project Manager on high demand parts, market analysis, pricing discrepancies, interstate and overseas logistics movement. • Reconcile costings and provide recommendation on margins based on categories. • Provided risk and opportunities analysis on contracts terms for Project Manager and Accounts Manager. • Maintain project documentation. • Managing the project conflicts and disputes.
• Manage spares parts department for Polysius Australia wide and overseas operations. • Manage and mentor Services Administrators and engineers in order administrations. • Manage local and oversea suppliers and goods through effective supply chain management methodologies. • Managing complex technical spares，high-valued orders and FPA contracts. • Design process for import tariffs and export TRADEX concessions. • Project Cost control for spare parts and Site costs for colleagues on site. • Provide analysis and compile variation and recommendation for spares parts demands to management and client. • Mentor for SAP – SD module support to Sales, Procurement and Accounting departments. • Reporting directly to Group Managing Director. • Provided data analysis support to Managing Director and Service Manager in terms of quotation, sales, stock holdings and customer retention. • Reconcile costings and provide recommendation on margins based on categories. Services Administrator, August 2009 • Setup spares parts department vital capabilities in contract management, supply chain capabilities and documentation management system. • Prepare Tenders and quotations to clients. • Procurement management – Source, negotiate and manage suppliers and freight forwarders for supply of goods and services. • Contract management of Forward Purchase Agreements and supply contracts. • Supply Chain Management – Review, negotiate and procure goods to freight services for deliveries. • Purchase orders execution. • Reconciliation of project costs • Project accounting duties: Accounts Reconciliations and accounts invoicing. • Documentation controlling and archiving.
International Project Division. • Evaluate Engineering Requisitions, Commercial T&Cs, documentation requirements, welding, testing, packing and quality procedures. Project scope review includes finances, job scope and delivery schedule. • Manage and evaluate supplier’s RFQs and develop Tenders for local and international clients. • Contracts Management after award • Reviewing the work scope and devised best approach to order execution. • Planning, assigning and directing work, addressing variations and resolving client’s issues. • Progress reports to all internal and external customers with accurate and relevant information as required. • Document Controller for pre-award, execution and finalisation of Contracts. Compile and submit MDR in accordance to client’s specifications. • Claims and Dispute Management. Experience in negotiation of liquidated damages claims and resolving disputes.