Lausanne, Vaud, Switzerland
• Accounting: Management of entries in Bexio, supplier and client invoices, budgeting, and financial analysis in collaboration with management. • Human Resources: Preparation of employment contracts and payroll. Follow-up of social insurances, leave, and absences. Coordination of interviews and organization of team activities. • Administration: Management of mail, emails, and legal files. Drafting of administrative correspondence. • Communication: Writing of content (newsletters, etc.) and organization of internal events. • Project Management: Preparation of proposals, team coordination, and project follow-up.
Household CEO
• Provide comprehensive administrative support to the Regional President: managing complex and detailed executive calendar across multiple time zones and ensure the efficient running of daily business. Coordination of key meetings alongside the corporate cycle. Arranging meetings and appointments, conference calls, video conferences, quarterly regional webcasts, management meetings, and keeping track of key priorities and deliverables • Organize and anticipate international complex travel arrangements and prepare documents for business trips, yearly market visits, and conferences (travel visas, transfers, private plane or commercial plane, security, hotels, web check-in, expense claims) • Serve as first point of contact for emails, phone calls and request for appointment between the President, his VPs, SMT members and external stakeholders • Collaborate, contribute, and share knowledge with Market Assistants, Functional Assistants, and Executive Assistants to improve and align on business priorities • Perform confidential activities and related special projects using high level of discretion and personal judgment • Coordinate internal and external meetings, utilizing virtual platforms when necessary; prepare meeting materials and circulate as requested • Prepare expense reports and support in expense budget management • Produce various internal and external correspondence • Assist in various ad-hoc tasks
• Support the Vice President & Associate General Counsel EU and the Assistant General Counsels EU on a variety of administrative tasks, including: handling calls, mail distribution and travel arrangements, keeping track of the budget, scheduling web conferences, coordinating on-site and off-site meetings, and organizing induction programs for new hires • Support the Director Legal Services, the Manager, Legal Knowledge and the STAs (Short Term Assignees) on a variety of administrative tasks • Coordinate/organize weeklong off-site programs taking place three times a year for junior and senior lawyers • Participated in the organization of the 2008 Law Department Global Conference in Beijing, China • Directed actors, helped film and edit the videos for the PMI Law University Extended Learning Program • Supported the development of the upgrade from eRoom to WorkPoint • Internal departmental communications and intranet publishing
IS Technical Consultant – Philip Morris International • Provided timely on-site user support on a variety of issues related to technology • Supported PMI’s Senior Management Team on an exclusive basis • Provided IS training sessions to a wide range of employees, including senior management • Key part of Blackberry deployment team – led efforts to implement new technology and troubleshoot on an ongoing basis