Greater Sydney Area
Highly experienced and proactive Executive Assistant with over 16 years of expertise in providing comprehensive administrative and client relations support across diverse industries. Adept at efficiently managing competing priorities, handling multiple tasks concurrently, and consistently delivering results in alignment with project objectives. Demonstrated self-motivation and a rapid grasp of new concepts, consistently surpassing expectations. Skilled in international diary and travel management, CRM system development, event management, and building and maintaining client relationships.
Supporting 5 Leaders across APAC
Support the Sales Manager with day to day administration of the sales team and management Manage the CRM system HubSpot, ensuring all leads are allocated to the appropriate Sales Consultant and all related tasks are followed through Identify and implement new ways of improving the CRM system and the related automated workflows Act as the main point of contact for the Sales Teams Administrative and CRM related tasks/issues Create and implement new efficient Administration processes and documentation for the Sales Team Record and report on the outcome of all leads, enquiries and appointments on a monthly basis Assist the Sales Manager in training and developing the Sales Team to ensure consistency and a high standard of sales documentation is maintained, including reviewing all sales material and sign off prior to submission Manage the overall client relationship and communication process by ensuring regular contact by all sales staff and the provision of ongoing professional service Prepare PowerPoint Presentations for Monthly and Quarterly Sales Meetings
(contract) Provide high level secretarial and administrative support to three International Directors Prepare correspondence, documents, and presentations Manage the three Directors complex and frequently changing travel arrangements and coordinate pre-planning of trips Manage the three directors complex and ever changing diaries including coordination of internal and external meetings, room bookings and video/teleconference management Event Management: Quarterly All Hands Meeting, Quarterly Offsites, Planning Sessions, Farewells and regular Team Building Activities for all three teams - coordinating the event schedules, gathering the data for the presentations from the wider international teams, recording the event via video conference and collating and distributing Action items Attend meetings and distribute minutes and action items on a weekly basis Liaise with Senior management, clients, and external providers Proactively adding preparation time to calendars and noting and following up on other known deliverables Email management Processing of expense claims and credit card reconciliations