United States
Key Responsibilities Own ADP WorkforceNow administration, configuration, reporting functions for 300+ team members, ensuring accurate employee data, workflows, and system integrations. Monitor, investigate, and resolve payroll tax filings, deposits, agency notices, and workers compensation coverage exceptions. Lead the configuration of HRIS modules, including benefits, time and attendance, payroll, compensation, and talent management. Manage Company’s pay structure, benefits, and salary benchmarking (total rewards) to ensure internal equity and external competitiveness. Key responsibilities include analyzing market data, creating job descriptions, evaluating job levels, conducting pay audits, ensuring legal compliance (e.g., FLSA), and designing merit/bonus programs. Partner administrator for all People Operations platforms and systems including Carta equity and fund management; Vestwell; Leadr; ChartHop; JazzHR; SixFifty; and Cocoon (Leave Management). Responsibilities include: >> User administration: manage provisioning and user data; >> Install, configure and manage integrations and data synchs; >> Create custom workflows, approvals, checklists, and document exports; >> Edit Company settings and system-wide content; >> Prepare training guides and SOPs; >> Ensure platform adoption. Source new and emerging HR technologies, Develop, generate, and analyze HR reports to support compliance, workforce planning, and strategic decision-making. Ensure compliance and policy alignment with local, state, and federal regulations of all HR processes, employee records, as well as company policies, through effective data management. Train and support HR team members and managers on utilizing the HRIS system effectively. Participate in audits and provide required documentation to regulatory authorities as needed.
Key Responsibilities HRIS & Systems Administration Administer, maintain, and optimize People Operations, HR, Payroll, and Financial systems, including: ADP Workforce Now (HRIS, payroll, benefits) Leadr (performance management and team engagement) JazzHR (recruiting and applicant tracking) Carta (equity management) Expensify (expense management) Guideline (401(k) administration) Ensure data accuracy and integrity across all platforms by regularly auditing records and implementing quality control measures. Process and troubleshoot system-related issues, escalating as needed. Partner with Payroll, Finance, and IT to ensure seamless integrations and efficient workflows between HR and financial systems. Generate and distribute reports on HR metrics, compliance, payroll, and workforce planning. Assist with system testing, updates, and configuration changes to enhance usability and efficiency. Compliance Support Assist with Federal, State, and local income tax administration, including withholding, filings, and reporting. Support unemployment tax administration, ensuring compliance with multi-state regulations. Assist in payroll audits and compliance reporting. Support compliance efforts by maintaining accurate team member data and ensuring HR systems align with regulatory requirements. Administrative Support for People Operations Provide general administrative support for the People Operations department, including document management, scheduling, and team communications. Other HR-related tasks and responsibilities as assigned.
2.1 HRIS System Data Administration Transfer files and documents from Gusto to ADP, the former and current HRIS (Human Resources Information Systems), respectively. Maintain and update team member records in the ADP HRIS (Human Resources Information System) to ensure data accuracy and completeness. Process and record team member information changes, including new hires, terminations, promotions, and salary adjustments. Generate and analyze reports from the HRIS system as required for HR/PO decision-making and compliance purposes. Troubleshoot and resolve HRIS system issues, liaising with IT support as necessary. 2.2 People Operations Team Member File Auditing Conduct thorough audits of team member files to ensure compliance with company policies and legal requirements. Verify that all necessary documentation is present and accurate, including contracts, performance reviews, and certifications. Report discrepancies or issues found during audits and work with HR/PO staff to address and resolve them. 2.3 Additional Responsibilities Assist in the preparation and distribution of HR/PO-related communications, documentation, and presentations. Support PO team members and hiring members with tasks related to the recruitment of new team members, including researching/writing job descriptions, conducting and scheduling interviews, managing correspondence. Run HR/PO-related reports utilizing the HRIS. Support PO team members with administrative tasks, including scheduling meetings and managing correspondence. Handle confidential information with discretion and in accordance with company policies. Additional responsibilities as assigned.
Maintained and supported day to day operations of current HRIS Paylocity including but not limited to HR information, data entry and ingestion, reporting, administering all global employee lifecycle events (manager and title changes, promotions, leaves of absence, terminations, compensation and benefits deductions); prepared Personnel Action Notices (PANs); maintained standard operating procedure (SOP) Guide and acted as HRIS training resource for regional HR Team users. Managed new hire onboarding process from employment offer to first day Welcome includes designing, scheduling and conducting Orientation Meetings, liaising activities with key departments and stakeholders (finance/accounting, IT, facilities, benefits administration); scheduling 30-, 60- and 90-day follow-up Meetings. Managed mandatory state and federal compliance annual filings (DFEH/CRD and EEO-1) as well as tracked and coordinated biennial employee compliance trainings (Anti-Harassment). Routinely assisted with SOX compliance audits and audit observations. Created content for HR communications, announcements, and events. Supported HR engagement/brand awareness campaigns including application processing and survey administration (Great Place to Work®, Inc. 5000). Routinely assisted with immigration application processing activities including internal postings, facilitating PERM recruitment applicant evaluations and checklist completion.
Processed behavioral health facility contract requests including data configuration into multiple systems and platforms liaising with Contract and Network Managers. Assisted with the development and maintenance standards for database integrity and QA including process activity models. Coordinated corrective activities to clean database and retain usage. Compiled and extracted data for various ad hoc projects and reports. Prepared and disseminated team meeting minutes.
Facilitated high-production Client Services data ingestion in support of Client Services IT settlement outcomes involving coordination with IT vendors to acquire documentation, summary testing and analysis of data; aggregated ad hoc reports and results (predominant use of Microsoft Excel analysis formulas and tools vlookup, xlookup, pivot tables, concatenate, trend, and macros); coordinated final review with Client Services management for submitting to settlement. Researched, catalogued product eligibility and sourced IT manufacturer part numbers.
Coordinated general office, executive, and project related assistance to President and field associates via project accounting (client set-up and invoicing), accounts payable, facilities, telecommunications, travel arrangements, human resources, file maintenance. Prepared project client-specific monthly and ad hoc reports including project status, cash receipts, bill-pay and WIP analysis. Administered organizational project client and/or matter level research.