Greater Toronto Area, Canada
A results oriented, self-motivated Resource Specialist professional with over 10 years combined experience and providing executive support to senior management. Excellent communicator and team player adept at engaging with stakeholders at all levels. Highly organized and technically competent in rapidly changing technologies and business strategies that demand attention to detail and long-term vision.
Proactively manage staffing conflicts for 390 auditors through negotiation with practice Managers and Partners Establish and develop relationships with Recruiting partners and Business Leaders, internal executive Engagement Leaders, Managers and staff associates Successfully developed and implemented sourcing and outreach strategies to maximize the applicant pool and meet organizational workforce needs in order to exceed sales goals. Management of scheduling and logistics, working closely with candidates and managers to ensure processes are run smoothly for all involved Develop and maintain relationship in order to work effectively with team to continuously improve, develop and innovate Conduct and strategize work in changing environments, see through complexity
Providing Executive Administrative support to the Vice Chair & National leader of the Digital Services Responsible for complex calendar management and coordination of schedules; e.g. arranging internal and external meetings by prioritizing meetings based on business needs Responsible for facilitating and attending meetings in order to develop and gather information; e.g. booking rooms, reports, researching, preparing agendas, proof briefing materials, taking notes and minutes, distributing documentation and decks for all executive-level meetings on confidential topics Arranging all internal and external weekly / monthly scheduled leadership committee meetings; e.g. coordinating the agendas with internal senior executive staff, organizing and preparing presentation material for committees and boards Managing and arranging complex and frequently changing travel arrangements; e.g briefing material related to conferences, general business travel, flight itineraries, hotel accommodations Responsible for managing and maintaining all correspondence; e.g. e-mail correspondence, mail, courier packages, screening /reviewing, prioritizing urgent requests and sending updates to leadership teams Responsible for executing and drafting the delivery of all related communications on behalf of Vice Chair; e.g. correspondence, memos, contracts, proposals, reports, presentations Ensuring information and inquiries are directed and processed quickly Providing support and organizing all logistics pertaining to all corporate events, internal and external; e.g booking venues, catering, floor plans, confirming attendance , coordination of guest list and set-up Responsible for submitting and tracking all expenses, financial budget, liaising with the finance, coding of invoices, preparing requisitions and expenses for signatures, client code setup and maintain client codes in iPower and work directly with Billing Administrator; e.g. updating entries for new client
Provided support to Senior Legal Counsel, Assistant Vice President and Vice President of Legal Department and working closely with all levels in the Compliance department Responsible for providing accurate information to the Compliance department; e.g. Risk factors, clearance checks Preparation and coordination of documents and presentations from draft stage to ready client work stage - including registrations, incorporations, dissolutions, upkeep of minute books and preparation of record books for inter-company transactions Prepared minutes for all meetings with of the Board of Directors, ensuring team members were prepared for all carry forward action items Collecting, developing and maintaining precedent materials for departmental use; e.g. Legal, Risk and Compliance department Created and managed all corporate communications material including, press release Provided support regarding disclosure filings on SEDAR, NRD registrations Prepared board packages for internal and external Directors/Officers (Audit Committee, IRC Board Meetings and Fund Oversight Committee Meetings) Communicated effectively, developing and fostering relationships with senior level individuals and their support team
Provided full administrative support to Senior Legal Counsel Provided administrative support involving day-to-day administrative tasks, drafting and composing letters, legal agreements, presentations, correspondence, reports, memos, large prospectus documents, minutes and presentations Responsible for scheduling meetings and coordinating all events onsite property Coordination of group monthly calls with the Board of Directors regarding prospectus reviews. Prepared all meeting materials for senior level individuals Responsible for preparing projects and proof reading a variety of documents including converting and formatting documentation and presentations in PowerPoint, Excel and Word Coordinated and schedule all prospectus projects and assisting with preparation document production (distribution and printing with French translators) Responsible for properly uploading all materials on Diligent for upcoming board meetings Created and maintained project plans, definition and timelines in collaboration with internal and external partners Organized and maintained departmental records and develops and maintains filing system process for electronic and paper documents Responsible for entire legal departments financial budget, liaising with the financial management group to process Work in Process (WIP) system reports, tracking expenses, schedules, monthly status reports and monitors expenses against approved budgets in order to remain on budget Coordinated inquiries from our Compliance and Risk department Responsible for obtaining and gathering conflict check clearances for the Compliance department Provided proper information to Compliance department with and follow up requests with both internal and external management Responsible for training of all new employees, with duties consisting of administrative guidance and training manuals, familiarizing staff with company policies and including set-up on system