Belfast, Northern Ireland, United Kingdom
- 6+ years in executive assistant/administrative support roles in Higher Education, Arts Organisations & Biotech. - Excellent written and oral communication skills with fastidious attention to detail. - A motivated and adaptable self-starter with extensive experience building collaborative relationships across a wide range of industries. - An empathic communicator capable of managing projects, meeting deadlines and creative problem solving. - 10+ years of experience in customer focused roles. After spending 6.5 years in Seattle, WA, I relocated to Belfast, Northern Ireland in October 2022.
- Provided confidential and effective PA and administrative support to the Head of School (Chemistry & Chemical Engineering). - Coordinated senior management activities, e.g. meetings, briefings, travel, and minute taking. - Complex diary management; prioritised the many conflicting time pressures and ensured all necessary documentation was available in advance of meetings. - Drafted, amended and distributed reports, memos and contracts. - Provided committee administrative support for working groups and meetings. - Liaised with senior level internal and external stakeholders, ensuring a high level of customer service in alignment with the standards required. - Arranged, coordinated and provided support for a range of senior level events in conjunction with colleagues and with external organisations. - Assisted in the planning and co-ordinating of projects and events, carrying out analysis of information and data as directed. - Implemented any changes as requested by senior colleagues, using discretion and initiative to ensure the service continued to meet agreed quality standards, guidelines and procedures. - Assisted with the management of budgets and associated funds, including monitoring expenditure against budgets, processing payments, recording information in Excel and generating reports as required. - Managed the manual and electronic filing systems, developed and refined the system as appropriate, in consultation with other staff.