Lusaka, Lusaka Province, Zambia
Over the years I have become experienced in Account Payable, billing and collections, invoices, Account Receivable, and payroll management. I have proven history of reducing process errors and enhancing performance through strategic planning. Proactively resolves issues while achieving challenging goals and objectives.
Duties and Responsibilities; · Receive and processes vendor invoices and internal check requests. · Verify invoices for quantity, unit pricing, extensions, and applicable discounts. Obtain approval from appropriate personnel for payment for miscellaneous invoices. · Code invoices with accounting account numbers according to distribution in the general ledger, determine dates for invoices to be paid, enter invoices into computerized accounts payable system. Maintain alphabetical open invoice file for unpaid invoices. · On a weekly basis, review invoices scheduled for payment and special check requests with Controller, print approved checks, prepare and route for signature according to check signing authority. · Attach duplicate copy of checks to original invoices, stamps invoices “Paid” and file in permanent records. · Print, verify, and maintain accounts payable voucher reports, open/aging reports, disbursement reports, and journals. · Receive and answer phone calls from vendors or other departments in regard to payment status of invoices. · Perform other accounting duties as requested by the Controller.
Duties and Responsibilities; · Articulate site monthly audit findings, risks and detailed recommendations to upper management. · Report internal control issues to management and supply comprehensive recommendations to mitigate the associated risks. · Support management through risk identification, control testing and process improvement procedures. · Train new employees on accounting principles and company procedures. · Analyze and research reported issues to improve accounting procedures. · Establish operational objectives and work plans and delegated assignments to subordinate managers. · Direct the work of independent contractors such as Fuel dispenser, compressor, Genset, solar system, underground water system, I.T, Mechanical, auto mechanic technicians, etc. · Supervise a team of five (5) area managers and five (5) supervisors. · Train, coach and mentor staff to ensure smooth adoption of new program. · Investigate and resolve customer enquiries and complaints in an empathetic manner. · Assume ownership of team productivity and managed work flow to meet or exceed quality service goals. · Schedule staff shifts to cover peaks and lulls in customer service. · Solve unresolved customer issues. · Update customer orders from start to finish in an accurate and timely manner. · Manage the procurement of all station requirements such as uniforms, safety boots, cleaning materials, stationery, Lubricants, equipment spare parts and also making orders for required fuel through my superior. · Management of stock movement both at the Depot and site to ensure the company target of zero loss on stock variance is achieved. · Perform safety drills every morning to keep all employees ( sites inclusive) alert in case of an emergency · Manage ERB, ZCSA, ZMA and RTSA licensing of truck fleet.
Under the national Coordinator my duties and responsibilities for donors such as UNFPA, ILO, ZCHPP, PACT, E/ASF, COMIC RELIEF, YOUTH JUSTICE, GIZ HIVOS, PLAN International, MIserior and YWCA Savings and Administration Account were as follows; · Oversee the overall financial and administrative management of programs · Maintain a complete set of books of accounts according to the principles of accounting · And update on a daily basis ensure accuracy of supporting documents · Monitor administrative and program costs analyzing costs and forecasting financial performance against budgets of the branch to ensure cost effectiveness · Follow up on activities and verify availability of funds for program implementation and recommend for changes in budget line if needed draft budget for revision. · Prepare and submit periodic (Quarterly) financial reports for submission through the National Coordinator · Provide support to prepare annual and quarterly work plans and budgets in consultation with the national coordinator, programs officer and in liaison with all sections of the branch · Manage annual audit exercise, prepare audit follow-up action plans and ensure that the action plan is implemented · Ensure compliance of all the provisions of guidelines regarding personnel management, procurement, sub contract and financial management · Manage all correspondence related to administration and finance · Oversee the usage and maintenance of all equipment including vehicles · Support other support staff. Carry out any other related responsibility assigned by the National coordinator and Finance Manager.
To provide cash services to all clients. Duties & Responsibilities · Responsible for processing of cash/Cheques at the counter or client premises. · Provision of high quality customer service. · Receiving local cheques · Paying and receiving local currency. · Receiving and processing within established controls and standards of the company · Daily reconciliation of position. · Responsible for the awareness and control of risk within the specific job function · Meet customers specific requirements within the pre-established standards of standards of quality · Responsible for corrective and preventive action for the job function · Ability to handle daily cash receipts of up to K500,000.00 and bulk deposits · Working with cash in transit (CIT) on timely delivery and pick up · Ensuring high quality delivery to customers · Maintain high levels of diplomacy and effectively Key Achievements · Achieved client expectations efficiently and effectively