United Kingdom
Procurement of materials & supplies for the assigned purchasing categories for EMEA, current spend of over €100 Mn per annum. Support in the preparation and execution of competitive tenders through to contract formulation and the management of the contract during its term to ensure cost optimisation, quality, supply, service and performance. Essential Responsible Areas: • Support in the end to end tender process for ODM categories, including supplier negotiation, RFI and RFP analysis, and selection. • Support in Supplier negotiations and supplier management ensuring contract compliance. • Assist in the implementation of supplier contracts across the business. • Supplier and supply market intelligence / analysis – preparation of related management information & presentations. • Data analysis on category spend. • Cooperation with other BBPEMEA functions to ensure adequate specification documentation. • Represent Sourcing in cross functional teams to develop and implement appropriate strategies to position Ball favourably. • Support in cross functional communications and co-ordination of purchasing activities: Price lists / pricing data maintenance Purchase history data and forecasting Invoice query resolution Tracking financial performance of the assigned categories Financial estimates and preparation of management reporting Supplier claims data Supplier audit co-ordination
My Duties Include: Personal Assistant to VP • PA duties to the Vice President of Procurement • Meeting organisation and event management • Booking travel and managing expenses • Monitor, review, and approve standard expenditures to ensure the activities of the team are conducted within established budgets • Preparing documents and presentations • Screening incoming correspondence, inquiries, and phone calls; drafting letters and official information releases Travel and Facilities Management • Manage corporate travel for Europe • Maintaining positive relationships with vendors of direct travel, such as car rentals, hotels, and airlines. • Tender • Negotiate and secure hotel rates annually • Ensure service issues are resolved in a timely manner • Carry out supplier and supply market intelligence / analysis • Creating and monitoring travel & expense policies • Assist in the roll out of travel related systems and processes across Ball Europe sites • Manage the building ensuring maintenance is up to date and relevant maintenance contracts are in place and reviewed on a regular basis • Manage soft facilities, regularly reviewing performance against agreed SLA’s • Assisting in sourcing, tendering, negotiation and the implementation of supplier contracts • Contract management for the spend categories of Facilities and Travel • Set up new vendors • Invoice tracking and processing • Maintain contract management database
Key Duties: • Closely monitoring/managing the Estates facilities budget • Setting up new suppliers for facilities works • Providing comprehensive administration support relating to FM contracts, University framework agreements and in the production of tender documents • Managing the Department’s credit card usage and reconciliation on a monthly basis • Acting as a contact between internal and external customers, stakeholders and suppliers • Managing the training matrix for all Estates Training to ensure the department complies with Health & Safety requirements • PA duties to the Head of Facilities Management and the Associate Director • Office Management • Organising events and conferences • Preparing meeting agendas and taking minutes • Scheduling meetings with clients and arranging site visits • Booking and arranging travel, transport and accommodation • Preparing reports, presentations and correspondence • Managing databases and filing systems.
Key Duties: • Manging day to day operations of the Estates Helpdesk and the associated team • Contractor & supplier management including allocation of works • Customer Service Training and monitoring • CAFM system management, design. Upgrades and implementation (Archibus) • SLA management • Access control management, including access rights, creation of cards and issue analysis • Event space management • Ensuring staffing requirements were met for all events • Reviewing and amending SLA targets for calls and helpdesk tasks • Making sure all reported problems are sent to the relevant persons • Dealing with customer complaints
Working with well-known banks such as Lloyds, Halifax, Santander and Nationwide my main responsibility was management of the end to end process for computer purchases, upgrades and faults. This included the following: • Establishing and creating KPI’s for subcontractors • Reviewing SLA reports • Scheduling engineers • Ensuring courier companies were adhering to SLA’s • Liaising with internal stakeholders to ensure accurate & timely information • Charging the relevant bank accordingly (using SAP) • Shutting down jobs when successful
Key Duties: • Managing cheque production process including signatory and lodgement • Preparing growth bond applications • Manging return of id documents to customers • Archiving and filing confidential paper work • Conducting financial reports at the end of the working day for the bank