Sunnyvale, California, United States
PROFILE: Career EA with over 20 years of experience supporting C-Level Executives (ranging from CEO, COO, CIO, CFO, CMO, CTO, CLO, Co-Founder, CSO) in the Bio Pharmaceutical, High Tech and the Telecommunications industries, with start-up company experience. Act as liaison with Board Members and the Venture Capital community (with Partners and their assistants). I also have a valid Notary Public Commission in the State of California until 2028. TECHNICAL SKILLS: Highly proficient on a PC. Advanced Outlook, Gmail, Google Calendar, Google Apps, Excel, PowerPoint and Salesforce. Travel arrangements and expenses using Concur and OpenAir, Video conferencing skills utilizing Zoom, GoToMeeting and WebEx.
• Responsible for assistance in planning and driving execution of Gigamon's Marketing efforts • Work in collaboration with the Sr. Field Marketing Manager and Marketing Events Manager to support conferences, tradeshows, events and special projects as assigned • Coordinate and participate in event planning meetings, take notes and actions items, send out information, send out status reports • Support the full cycle of event logistics including but not limited to arranging for tradeshow services, freight, signage, demos, product displays, collateral, raffles and other services/purchase as needed ensuring all are completed on time and within budget • Update and manage exhibitor resource centers including but not limited to company, speaking and product information, insurance, expo registration, hotel, social media, etc. • Work directly or with 3rd party companies to secure venues for events • Coordinate event staffing, schedules and hotels • Update and maintain event specific information, tracking and reporting spreadsheets and websites • Work with vendors, e.g. exhibit house, promotional, printing, audio/visual, etc. to ensure timely, cost-effective execution • Maintain expenses, process purchase orders, invoices and reconcile trade show related budget items ensure department compliance with established standard policies and procedures. Regularly reporting to marketing events manager • Prepare, pack and ship trade show and exposition materials • Develop and maintain process to inventory event equipment, optimize show prep process and return of all goods and equipment • Manage on-site execution and wrap up for events • Participate in post-show reporting and evaluation
Contract position supporting 4 executives: SVP Worldwide Operations, Chief Marketing Officer, CTO and SVP Engineering. Assignment: 1 1/2 months
• Reported to the President & CEO, plus support CFO, CMO & VP Regulatory & Quality • Responsible for projects of varying length and scope • Leadership role in developing more effective and efficient administrative systems and processes • Responsible for domestic and international travel for executive team members • Scheduled and organized meetings, conference calls, and assist with company events • Created, typed and proofread documents and correspondence • Ensured the confidential nature of proprietary business information • Screened telephone calls for senior executives • Assisted HR Executive Director with scheduling interviews, on-boarding, various projects • Prepared reports and financial data • Board Meeting preparation • Assisted team with preparation for FDA Meetings and Adcom • Available outside of office hours
• Supported SVP Commercial Operations • Relieved SVP of administrative details • Coordinated complex calendar for SVP and Leadership Team • Handled critical, sensitive and highly confidential matters • Processed travel and expense reports • Arranged all aspects interview logistics • Planned and coordinated Leadership Team Meetings • Facilitated GoToMeetings • Worked on special projects as given by SVP • Available off-hours