Destin, Florida, United States
* Review and process 75-100 material invoices daily. * Process all subcontractor request for payment and obtain approval through the project manager and contract review. * Maintain subcontractor files-making sure W-9, COI, and all licenses are up to date. * Track and prepare Multi-state Tax audit monthly. * Reconcile both company AMEX accounts on a monthly basis. * Process all payments on Bi-Weekly Check Run. * Obtain all necessary lien waivers prior to payment releases.
Code and enter at least 50 invoices each day into the in-house accounting software. Reconcile vendor statements and handle payment complaints or discrepancies. Review all expense reports for accuracy and proper expense disclosure. Utilize companies three way match system to enter invoices. Research vendors and monitored bidding processes for services such as waste management, janitorial services, and copier services. Reconcile monthly credit card statement and code accordingly. Answer and manage incoming and outgoing calls while recording accurate messages. Open and properly distributed incoming mail.