Bulgaria
Responsible for overseeing daily office operations and facility services, including communication with landlords, contractors, and suppliers. Coordinate essential services such as cleaning, catering, parking, and courier logistics, and manage employee and visitor access systems. Handle facility budgeting, small repairs, office improvements, and ad hoc requests. Lead procurement processes by sourcing suppliers, preparing offer comparisons, and negotiating contracts in collaboration with legal and procurement teams. Manage office supply orders and catering. Organize on-site and virtual employee events, as well as guest logistics including transfers and bookings. Support internal communications, including health and safety updates, and assist the finance team with invoice tracking and payment prioritization.
Manage day-to-day operations in the office – control of financial and legal documentation and implementation of company’s procedures; track and categorize company expenses; prepare regular financial reports; manage company staff documentation; organize business trips and events; manage inventory of office supplies, equipment, and company swag; assist in conducting new recruit orientation and employee onboarding and off boarding processes;
Assist management in a variety of projects and tasks involving all areas and functions of the business; organize office activities and conduct various administrative tasks; management of the administrative HR and financial processes, including budgeting, payment processing, staff hiring; perform other related duties assigned by the management on daily basis.
Provide administrative and clerical support to the managing directors of the company; compose and prepare correspondence, budgets, expense reports and other documents; organize and maintain a file system; assist in various administrative duties and other special projects, etc.
Organize office operations and procedures; supervise office staff; orient and train new employee; update organizational memberships; planning, organizing and managing events; conducting research; managing projects; negotiate with clients; close real estate deals.
Provide general administrative and operational support to manager of the company: handle off communication such as incoming and outgoing mail correspondence, organize meetings, manage weekly schedules, manage meeting memos, keep track on tasks completion, organize business trips, welcome quests, etc.