Istanbul, Türkiye
A highly component, motivated and enthusiastic executive assistant with experience of working as a part of team in a busy office environment. Well- organized and proactive in providing timely, efficient and accurate administrative support to CFO and all organizations heads on behalf. Approachable, well presented and able to establish good working relationships with a range of different people. Able to consummate professional organizations in order to provide executives personal life easier by anticipating needs before they arise and creating systems that make workflows more efficient. Detail-oriented and highly organized Executive Assistant with a passion for supporting leaders and driving operational excellence. I specialize in managing demanding schedules, coordinating international travel, and ensuring smooth communication between executives and stakeholders.
. Participate in FIT Project . Support Teams Meetings by recording with the help of AI tecnology . Summarize meetings using copilot . Report Udemy applicants to CFO . Organize and control online trainings, education in Finance departmant ( apprx. 127 participant) . Act as the point of contact of Finance Directors, the other departments and convey messages and daily reports of the CFO • Organize the CFO's agenda and seek priorities according to his workload • Organize all the meetings within the organisation that CFO needs to attend and take notes sometimes manually sometimes using AI and report them. • Follow actions to be noted in the meetings and deadlines are also deadly important • Take feedbacks from the Finance Department and report them to the CFO , organize some one to one meetings accordingly . Design the ppt format of weekly updates and management meetings presentations using sharepoint • Make travel and accommodation arrangements of the CFO and his family • Ensure that all of the payments are done due to schedule relevant to the CFO's personal life • Use SAP system effectively • Help the CFO to be prepared for media shoots • Follow up all school registrations and payments of expats' students in Socar • Respond emails transmitted by CFO • Orientation of new employees in Finance Department • Follow residence permissions of the family and work permission of the CFO • Take part in projects such as integration. • Control contracts and approve them to be sent for signature. . Responsible of getting vizas for all family members . Preapare workshop, roadshow and awayday organizations within the department and with guests coming from Baku including accomodation, meeting preparations, transportation, flights, lunchs and dinners shortly eveerything to make them feel home.
• Act as the point of contact of human resource department, Corporate Communication department and Business Excellence Department • Organize the purchase orders • Asses the meetings of directors and report priorities and if necessary filter out them • Keep abreast of all the latest development of Turkey's further situations and report them to directors • Manage executives’ calendars and set up meetings • Make travel and accommodation arrangements • Give the necessary support to the CHO's family • Archive CV's for Human Resources Department • Select appropriate CV's for open positions by using online career sites and preparing shortlists • Attend all processes of recruiting • Use SAP system relevant to HR department • Prepare Employee Orientation Programs • Use EnBuddy system • Prepare conferences, roundtable meetings and seminars for the CHO • Make necessary travel organizations
• Act as the point of contact among executives, employees, clients and other partners • Manage information flow in a timely and accurate manner • Manage executives’ calendars and set up meetings • Make travel and accommodation arrangements • Rack daily expenses and prepare weekly, monthly or quarterly sales reports • Oversee the performance of other clerical staff • Assist translations of the meeting with foreign vendors