Frankfurt Rhine-Main Metropolitan Area
"๐ช๐ต๐ฎ๐๐ฒ๐๐ฒ๐ฟ ๐๐ผ๐ ๐ฑ๐ฒ๐ฐ๐ถ๐ฑ๐ฒ ๐๐ผ ๐ฑ๐ผ, ๐บ๐ฎ๐ธ๐ฒ ๐๐๐ฟ๐ฒ ๐ถ๐ ๐บ๐ฎ๐ธ๐ฒ๐ ๐๐ผ๐ ๐ต๐ฎ๐ฝ๐ฝ๐. ๐๐ฒ๐ฐ๐ฎ๐๐๐ฒ ๐๐ต๐ฒ๐ป ๐๐ผ๐ ๐ฎ๐ฟ๐ฒ ๐ฒ๐ป๐๐ต๐๐๐ถ๐ฎ๐๐๐ถ๐ฐ ๐ฎ๐ฏ๐ผ๐๐ ๐๐ต๐ฎ๐ ๐๐ผ๐ ๐ฑ๐ผ, ๐๐ผ๐ ๐ณ๐ฒ๐ฒ๐น ๐๐ต๐ถ๐ ๐ฝ๐ผ๐๐ถ๐๐ถ๐๐ฒ ๐ฒ๐ป๐ฒ๐ฟ๐ด๐. ๐๐โ๐ ๐๐ฒ๐ฟ๐ ๐๐ถ๐บ๐ฝ๐น๐ฒ.โ ~ ๐ฃ๐ฎ๐๐น๐ผ ๐๐ผ๐ฒ๐น๐ต๐ผ โน๏ธ ๐๐ฏ๐ผ๐๐ ๐ ๐ฒ ๐๐ ๐ฒ๐ฐ๐๐๐ถ๐๐ฒ ๐ฃ๐ฟ๐ผ๐ณ๐ถ๐น๐ฒ: Highly accomplished Executive Business Partner with 15+ years of experience supporting CEOs, CFOs, Sales Executives and Board Members in international technology, consulting and industrial companies. Recognized for combining strategic thinking, flawless execution and absolute discretion. Known for creating structure in fast-paced environments and enabling executives to focus on business growth, transformation and stakeholder management. ๐๐ผ๐ฟ๐ฒ ๐ฆ๐๐ฟ๐ฒ๐ป๐ด๐๐ต๐: ๐นStrategic Partnership โ Proactively anticipates executive needs, helping leaders reclaim up to 30โ40% of their time for strategic priorities. ๐นExecutive Operations Excellence โ Delivers 99%+ scheduling accuracy and seamless management of calendars, inboxes, travel and board meetings. ๐นProject & Event Leadership โ Coordinates complex off-sites, conferences and transformation initiatives with on-time delivery rates above 95%. ๐นStakeholder Management โ Builds trusted relationships across global teams, improving communication efficiency and decision-making speed by up to 30%. ๐นResilience & Absolute Discretion โ Maintains exceptional quality and confidentiality in high-pressure environments with zero tolerance for compliance breaches. ๐นActively mentors other assistants and supports Ukrainian refugees with job application coaching. ๐ฆ๐ฒ๐น๐ฒ๐ฐ๐๐ฒ๐ฑ ๐๐ฎ๐ฟ๐ฒ๐ฒ๐ฟ ๐๐ถ๐ด๐ต๐น๐ถ๐ด๐ต๐๐: ๐นSupported C-level leaders at NTT DATA, Cloudflare, KONUX, Maxim Integrated, Qualcomm and other global organizations ๐นManaged highly complex international calendars, travel and executive communications (incl. inbox shadowing) across multiple time zones. ๐นPrepared board and supervisory board materials and coordinated confidential legal and finance processes. ๐นLed strategic events including CFO workshops, leadership off-sites, customer meetings and global conferences.
Relocated back to Frankfurt to assist my husband at the beginning in navigating his new caregiving responsibility for his aging parent as his father suffered a serious stroke. This has been a deeply personal and important decision, rooted in our shared commitment to family and being present during lifeโs most meaningful and challenging moments. Stepping into a caregiving role has been a profound experience - one that has further shaped my perspective both personally and professionally. It has deepened my sense of empathy, strengthened my resilience, and enhanced my adaptability - values I carry into every professional setting. As I enjoy partnering closely with leadership to bring structure, clarity, and momentum to important priorities, looking ahead, I remain open to full-time opportunities where my experience, sound judgment, and operational expertise can help leaders and organizations perform at their best!
As the Executive Assistant at Cloudflare, I provided high-level administrative and operational support to the VP Sales EMEA (located in The Netherlands) and AVP Sales DACH (located in Munich), as well as members of the Executive Leadership Team. The role required exceptional attention to detail, strong prioritization skills, and the ability to manage multiple high-impact tasks in a fast-paced, international environment. Key Responsibilities: - Managed complex and dynamic calendars across multiple time zones, ensuring optimal scheduling and strategic prioritization - Organized and coordinated executive meetings and events, including logistics, A/V setup, catering, attendee tracking, and preparation of detailed agendas and materials - Acted as a key point of contact, handling inbound and outbound communication with professionalism and discretion - Oversaw domestic and international travel arrangements, balancing efficiency, cost, and executive availability; managed last-minute changes and ensured all documentation was accurate and up to date - Ensured timely preparation and submission of expense reports via Navan - Supported cross-functional initiatives and contributed to a smooth and efficient day-to-day operation at the executive level
As of April 1, 2024, I also supported our Head of Legal DACH, primarily taking on the following responsibilities: - Providing administrative and organizational support to the Head of Legal DACH to ensure the smooth running of day-to-day operations - Managing and prioritizing the email inbox - Calendar management: Ensuring a well-structured calendar and timely coordination of business appointments - Administrative coordination and preparation of presentations for the Supervisory Board meetings of NTT DATA Deutschland SE - Reviewing and approving external invoices for the Legal department - Preparing legal confirmations for external auditors - Submitting provisions for the Legal department - Document management and approval of requests and time entries in SAP - Reviewing and approving vacation requests as a deputy - Responsible for the management, archiving, and organization of documents - Reviewing and approving OneDesk tickets as a deputy - Organizing team events and offsites - Supporting the โLegalTechโ project
Management of the Global EVP Finance & Controlling Office: - Providing comprehensive administrative and organizational support to the EVP Finance & Controlling to ensure smooth daily operations - Managing and prioritizing the EVP's email inbox - Calendar management (ensuring a structured schedule and timely coordination of business appointments) - Setting up and maintaining the EVP's agenda with a high volume of meetings based on priorities, acting as a communication interface and โquality gateโ for meetings with internal and external stakeholders - Supporting the harmonization of internal processes within WW Finance and across the organization - Action tracking: Monitoring agreed actions and deadlines to ensure efficient implementation - Preparing and delivering presentations for meetings and projects - Creating analyses and decision-making templates for top management Communication, Correspondence & Relationship Management: - Coordinating and ensuring a smooth flow of information and communication between the EVP area and other departments across the organization - Supporting Corporate Communications in English - Building and maintaining relationships with internal and external stakeholders - Preparing social media posts for LinkedIn Travel Management: - Organizing national and international meetings - Planning and booking national and international travel, including prompt expense reporting in SAP Project Management: - Approving requests and time entries in SAP and Workday - Handling confidential documents and ensuring availability of relevant information - Reviewing and approving OneDesk tickets as deputy - Reviewing and approving vacation requests as deputy - Supporting expats from Japan - Welcoming and hosting clients and visitors
Management of the CFO EMEAL Office: - Providing comprehensive administrative and organizational support to the CFO EMEAL to ensure smooth daily operations - Managing and prioritizing the CFOโs email inbox - Calendar management (ensuring a structured schedule and timely coordination of business appointments) - Setting up and maintaining the CFO's agenda with a high volume of meetings based on priorities, acting as a communication interface and โquality gateโ for meetings with internal and external stakeholders - Supporting the harmonization of internal processes within EMEAL Finance and across the organization - Action tracking: Monitoring agreed actions and deadlines to ensure efficient implementation - Preparing and delivering presentations for meetings and projects - Creating analyses and decision-making templates for top management Communication, Correspondence & Relationship Management: - Coordinating and ensuring a smooth flow of information and communication between the CFO EMEAL area and other departments across the organization - Supporting Corporate Communications for the โEMEAL Financeโ department in English - Building and maintaining relationships with internal and external stakeholders - Preparing social media posts for LinkedIn Travel Management: - Organizing national and international meetings - Planning and booking national and international travel, including prompt expense reporting in SAP Project Management: - Executing central projects and handling special tasks (e.g., organizing the EMEAL Finance Workshop in Madrid, supporting onboarding of the CFO EMEAL successor) - Approving requests and time entries in SAP - Handling confidential documents and ensuring availability of relevant information - Reviewing and approving OneDesk tickets as deputy - Reviewing and approving vacation requests as deputy - Supporting expats from Japan - Welcoming and hosting clients and visitors
Mentor for Administrative Professionals & Independent Contractor (working for multiple clients incl. Startups & Corporations, as stand-in for staff on sick leave, long-term absence or additional workforce due to increased volume of work.) โข Act as a trustworthy sparring partner to the C-Suite/Executive Board/Management Board by providing excellent administrative support in the day-to-day business โข Manage information exchange and ensure effective communication โข Heavy calendar management including prioritization of all meeting requests โข Proactively challenge agenda items to ensure the executive spends most of the time on high impact topics โข Act as point of contact for internal and external stakeholders - making every interaction productive and enjoyable โข Prepare meetings, board presentations, decision papers and recommendations for action โข Independently drive and follow-up on ongoing projects โข Taking over business related correspondence โข Planning, organization and coordination of meetings and events (internal/external) โข Travel planning (national/international) โข Ad hoc personal support Assignments inter alia at Alexander Thamm GmbH, Cobrainer, Intercept Pharma, Usercentrics & F24.
Ensuring a seamless flow of the day-to-day activities by strategizing and implementing processes to optimize the CEO's time: - Brief the CEO daily on specific issues and projects - Coordinate projects and commitments directly involving the CEO - Administrative preparation of Fundraising Series C incl. dataroom prep set-up and coordination meetings with investors - Provide a strategic sounding board to ensure that goals and objective are being achieved and that priorities are being communicated effectively - Oversee strategic business initiatives from development through successful execution, ensuring effective communication between all departments - Ensuring collaboration for relevant projects and coordinating interlocks on key projects/initiatives - Actively enable the efficiency of business operations from behind the scenes - Manage very busy and ever-changing calendars & arranging travel - Provide strategic, complex calendar gatekeeping based on an innate understanding of key priorities and objectives - Act as a key thought partner and as the main liaison between the CEO and internal/external stakeholders - Ensure alignment among often disparate internal and external stakeholders; and when such alignment is absent, recommend mitigating approaches to the CEO - Interact with internal staff members to conduct and oversee the preparation of briefing materials for the CEO - Compile meeting materials, communicate with and prep attendees, take meetings notes, and assist CEO with any follow-up action items - Manage the process for preparing and distributing materials to the Board of Directors - Create presentations - Compose and manage correspondence - Be a key bridge conveying and ensuring successful communication (clear, concise, transparent, and insightful) internal and external - Planning and building content for internal communications, all-hands meetings, off-sites