Grapevine, Texas, United States
Support Global VP of Adult/Feminine Care and team of five Global Directors Manage Outlook calendars, schedule meetings across multiple time zones Schedule and organize meetings, conferences, and department activities for all team members Coordinate international/domestic travel; and arranged for visas Submit Purchase Order requests, track spend, accruals and approve invoices Organize interviews for managers and recruiters; handle all aspects of new hire onboarding
Managed administrative needs for Global Head of IT Vendor Management and Global Head of Core Operations, including coordinating international and domestic travel, visas, and confidential communications. Acknowledged as “go to” person for all Executive and IT Vendor Management teams. Administered complex calendar management; orchestrated bi-weekly team meeting across multiple time zones; gathered and consolidated team updates; and organized and updated agenda. Assisted with organizing Senior Executive Town Halls in Fort Worth Data Center. Championed cohesiveness and collaboration amongst all executive assistants within Technology department. Partnered with three senior EAs to form IT EA Professional Development Group; operated as President. Facilitated WebEx, Concur, and StarCite training; created and updated Yammer page; worked with HR to better align company goals with scope of EA role in performance reviews. Expanded throughout company with other departments creating individual chapters. Oversaw onboarding for full-time employees and consultants. Implemented standardized off-boarding system.
Delivered executive support to Chief Operating Officer of Technology; managed Outlook calendar, scheduled meetings across multiple time zones; coordinated international/domestic travel; and arranged for visas. Organized office and building moves; onboard new staff; and liaised between personnel and COO. Accepted accountability for Chief Technology Officer’s administrative needs on an interim basis. Prioritized both C-level executives’ requests concurrently. Trained and supported newly hired EA. Identified and satisfied need for dedicated space to accommodate onsite visitors. Interfaced with Real Estate department to secure four workspaces and three offices. Equipped each space with phone and computer.
Managed administrative needs for Global Head of IT Vendor Management and Global Head of Core Operations, including coordinating international and domestic travel, visas, and confidential communications. Acknowledged as “go to” person for all Executive and IT Vendor Management teams. Administered complex calendar management; orchestrated bi-weekly team meeting across multiple time zones; gathered and consolidated team updates; and organized and updated agenda. Assisted with organizing Senior Executive Town Halls in Fort Worth Data Center. Championed cohesiveness and collaboration amongst all executive assistants within Technology department. o Partnered with three senior EAs to form IT EA Professional Development Group; operated as President. o Facilitated WebEx, Concur, and StarCite training; created and updated Yammer page; worked with HR to better align company goals with scope of EA role in performance reviews. o Expanded throughout company with other departments creating individual chapters. Oversaw onboarding for full-time employees and consultants. Implemented standardized off-boarding system.
Handled heavy call volume Maintained busy calendar Booked extensive international and domestic travel Prepared and processed expense reports
Interfaced with Executives, Board Members and Shareholders Booked extensive domestic and international travel Compiled and distributed Board and Audit Committee books for quarterly meetings Prepared and processed expense reports Maintained busy calendar Developed PowerPoint Presentations Managed and restructured the American Express Corporate Card Program
Coordinated extensive international and domestic travel Arranged for travel visas and renewed passports Scheduled meetings and conference calls within domestic & international time zones Provided administrative support for Finance team of twelve Processed detailed monthly expense reports Created PowerPoint Presentations