Baton Rouge, Louisiana, United States
Highly motivated and solution oriented professional looking to promote into program administration/management. Experience includes over twenty years of financial accounting and grant monitoring. Extremely detailed individual with a broad range of abilities in problem solving.
Design and coordinate the admissions process for graduate programs, offering support to approximately 350 applicants annually. Manage $1.2 million graduate assistant budget and oversee the hiring of 67 graduate teaching assistants annually. Workday Student Employment Partner (SEP) for English and associated departments to hire graduate assistants and student workers. Provide confidential assistance to the Director of Graduate Studies. Handle academic support for 80+ graduate students in three diverse graduate programs. Monitor graduate students for compliance with Graduate School and university requirements and regulations. Coordinate visa paperwork for international graduate students with appropriate offices. Update and monitor graduate program website and implementing social media into the recruitment process.
Managed over 150 research accounts (state, federal, and private institutions), estimated $5.0 million annually. Procured equipment and supplies for research labs, including soliciting bids for purchases up to $25,000 and composing solicitation requirements for equipment up to $150,000. Monitored budget expenditures, forecast budget though grant expiration, and prepare journal entries to close budgets. Developed and initiated departmental business processes based on agency standards and needs. Standardized expenditure and allocation worksheets for department use. Supervised and train student workers and subordinate accounting staff in maintaining accurate records management.
Audited invoices and travel expense voucher in compliance within federal, state, and private grant regulations. Monitored contract expenditures to ensure compliance with state guidelines and needs of the agency. Coordinated department administrative needs and equipment usage. Provided first-level technical support to Accounts Payable staff at seven hospitals on PeopleSoft. Point of contact with major hospital vendors for account reconciliation and payment issues. Selected to participate on special project to reconcile cash management processes among seven hospitals during financial institution change. Provided technical support and training on new credit card systems installed at seven hospitals.