Los Angeles, California, United States
Conscientious administrative professional diligent in time management, organization and prioritizing skills with demonstrated ability to work well independently and in team settings.
Works closely with the President on various projects for Westime
Administrative Support: Composed correspondence, created reports, communicated policies and procedures, reviewed and processed transactions, compiled and reconciled sales data, disbursed and tracked petty cash, reviewed and approved vendor invoices, tracked bank deposits and cash disbursements, procured office supplies, trained four Boutique Administrators and Directors of newly launched stores 2007 to 2009, reported to Store Director Staff Support: Created staff schedule, reviewed and submitted timesheets, tracked paid time off, answered multi-line telephone system, performed back-up sales duties as needed, reported to Store Director Vault Oversight: Developed vault procedures for newly launched Rodeo Drive Flagship Store, maintained, reconciled and transferred merchandise (achieved zero loss record each quarter over six years), tracked U.S. Customs’ duty documents, ensured staff compliance of vault procedures, followed up merchandise requests through receipt, reported to NY and London Corporate offices
Processed transactions, reconciled data, compiled reports, disbursed petty cash, tracked bank deposits and credit card receipts, maintained store files, composed correspondence, maintained office and equipment needs Communicated daily with head office and other U.S. stores staff, as well as with vendors and clients Controlled merchandise with zero shrinkage annually, performed daily merchandise reconciliations Attended U.S. meeting of Boutique Administrators in NY advising on updating vault procedures
Over the course of nearly four year employment, was promoted three times to progressively more responsible and diverse positions: *Accounting Manager - 3/99 to 2/00: Processed semi-monthly payroll for 100 to 200 employees, managed accounts receivable and payable, reconciled bank accounts and prepared month end reports and financial statements *Human Resources Coordinator - 9/97 to 3/99: Recruited and screened applicants, ran background checks, conducted new employee orientations, processed semi-monthly payroll for staff *Executive Assistant - 9/96 to 9/97 Coordinated meetings of the Executive Director, organized and maintained office files, transcribed and disbursed minutes of board meetings