New Delhi, Delhi, India
Senior Executive Assistant and Office Manager with 20+ years of experience supporting C-suite and senior leadership across global corporations, media, academia, and consulting. Expert in managing complex executive schedules, coordinating high-level meetings, international travel, and strategic convenings, while producing clear, confidential communications and polished briefing materials. Trusted by top leadership at organisations including Tata Teleservices, American Express, National Geographic, and Ashoka University to enable seamless operations, drive stakeholder engagement, and ensure disciplined follow-through in fast-paced, knowledge-driven environments.
Reporting to the Senior Partner ● Provided dedicated executive support to a Senior Partner at one of India's premier IP law firms, ensuring seamless daily operations and enabling effective, well-informed decision-making. ● Managed a demanding calendar across multiple time zones, coordinating high-priority meetings and overseeing end-to-end national and international travel logistics. ● Drafted and managed professional correspondence with precision, while maintaining strict confidentiality over sensitive legal documents, privileged communications, and organisational information. ● Administered expense reports and reimbursements with accuracy, ensuring timely processing and full compliance with internal financial protocols. ● Anticipated leadership requirements proactively, streamlining workflows and coordinating complex events and projects using MS Office and collaborative digital tools.
Reporting to Pro Vice-Chancellor's and Assistant Vice President, Development & Fund Raising ● Managed complex executive calendars for multiple senior leaders simultaneously, coordinating meeting requests, confirmations, and detailed travel itineraries across campuses and cities. ● Designed and streamlined team-wide processes including meeting scheduling, minutes documentation, and shared tracking systems such as the campus visit calendar — improving visibility and accountability across the team. ● Maintained and regularly updated the CRM database with accurate donor and stakeholder contact records, ensuring data integrity for fundraising operations. ● Planned and executed end-to-end event logistics — building invitee lists, distributing personalised invitations via mail merge, managing RSVPs, and coordinating vendor and venue arrangements. ● Supported the Vice President's fundraising efforts as a Research Associate, identifying and profiling prospective donors by gathering contact details, background information, and organisational affiliations.
Report to the President – Consumer Business ● Prioritised and managed a high volume of executive correspondence, reports, and communications on behalf of the President, ensuring prompt and accurate handling at all times. ● Maintained the President's diary and orchestrated comprehensive domestic and international travel arrangements — flights, accommodation, ground transport, and visa logistics — in full compliance with corporate travel policy. ● Advised the President proactively on matters requiring personal attention, flagging critical deadlines, preparing briefing documents, and ensuring nothing fell through the cracks. ● Recorded accurate minutes across board meetings, leadership reviews, and cross-functional sessions, distributing agendas and supporting documents to all relevant stakeholders in advance. ● Delivered broad administrative support across the Consumer Business division, with hands-on experience in SAP, and active involvement in OPEX, CAPEX, and special projects — contributing to smooth operational execution across teams.
Report to the Managing Director - South Asia ● Provided comprehensive executive support to the Managing Director and senior leadership team, maintaining strict confidentiality while ensuring seamless daily operations in a fast-paced, high-profile media environment. ● Managed the MD's calendar and daily schedule, coordinating meetings across internal teams and external partners and communicating information to relevant stakeholders on a need-to-know basis. ● Researched, created, and formatted executive presentations, reports, and briefing documents, ensuring all materials were polished and ready ahead of key meetings and leadership reviews. ● Planned and executed high-profile corporate events, conferences, and communication meets, managing end-to-end logistics and maintaining professional PR relationships with corporate partners. ● Oversaw all travel requirements for foreign delegates and VIP visitors — from travel approvals and itinerary planning through to expense reimbursements — ensuring a seamless experience at every stage. ● Collaborated with HR on key people processes including salary fitments, performance appraisals, and new employee joining formalities, acting as a trusted operational partner to the HR team.
Support to the senior executive team, Vice President – Quality & Service Re-engineering & to the Director – Compliance assist with daily operational functions ● Delivered a full spectrum of executive administrative support to two senior leaders simultaneously, managing office operations, correspondence, and day-to-day priorities with professionalism and discretion. ● Served as a key coordination link between the India Senior Management Team, Head of Discipline, and offshore/onshore counterparts — facilitating regular communications on policy updates, organisational changes, and key business events. ● Drafted executive correspondence, policy communications, and special reports on behalf of senior leadership, anticipating requirements and preparing materials in advance for conferences, board sessions, and client engagements. ● Took full ownership of the VP's office operations, including management of all incoming and outgoing communications, filing systems, and document control. ● Managed the VP's calendar end-to-end — scheduling board meetings, internal reviews, overseas commitments, PR engagements, and business travel — ensuring zero conflicts and seamless execution across multiple time zones. ● Coordinated a wide range of high-stakes engagements including conferences, senior leadership meetings, training sessions, and multi-business best practice forums, navigating complex logistics, shifting schedules, and multi-location arrangements with composure. ● Built strong, trusted relationships with senior management across the organisation, acting as a reliable point of contact and enabling leadership to focus on strategic priorities. ● Administered expense accounts, reimbursements, banking statements, and vendor payments with full accuracy and accountability.