Lenexa, Kansas, United States
Manage and optimize supply operations to ensure efficient and cost-effective flow of goods from manufacturer to Ceva Animal Health. •Work with Contract Manufacturing Operations (CMOs) on forecasts, purchase orders and logistics through delivery of product. •Replenish inventory of finished goods to meet system generated demand and inventory levels. •Investigate discrepancies in shipments and receipts. •Reconcile purchase order to shipment received and adjust accordingly. •Develop and maintain CMO relationships. •Summarize data for management and cross functional departments.
Provide administrative support for Supply Chain, External Manufacturing and Quality teams •Handle travel reservations for three directors and several team members, including domestic and international airline reservations, hotel reservations and rental cars utilizing Concur •Create, audit, and submit expense reports for reimbursement •Coordinate and schedule meetings •Manage vendors and process invoices for payment, which includes detailed account coding and proper routing for approval signatures •Create purchase orders and order supplies through C-Buy •Monitor External Manufacturing budget is within set budget; ensure all purchase orders and vouchers are entered into spreadsheets •Explore catering vendors and order lunch for warehouse employees every Tuesday, Wednesday, and Thursday •Enter credit requests into JDE daily; download product shipping reports and update daily •Order, set-up, and clean-up catering for meetings
Responsible for administrative support to Milling Division leadership (CEO/President, 3 Vice Presidents, and several sales managers) •Proactively managed complex and often fluid calendars •Procured domestic and international travel arrangements consistent with company policies •Processed corresponding travel expense reports •Monitored credit card charges and processed appropriately •Organized meeting arrangements as well as special events •Prepared correspondence and PowerPoint presentations •Maintained databases, organizational charts, distribution lists; distribute as required and kept files in compliance with corporate records retention policy •Oversaw pro sports teams ticket programs and distributed tickets •Paid location invoices with purchase card; submitted invoices with purchase card statement •Submitted work orders to building management •Prepare meeting agendas, attend meetings, record minutes, and distribute as requested •Managed staff office assignments and moves •Supervised and mentored receptionist
Responsible for administrative support to Group Senior Vice President •Procured travel arrangements including booking airfare, hotel accommodations and ground transportation consistent with company policies •Processed corresponding travel expense reports •Reviewed invoices for accuracy and submitted to accounts payable for payment •Monitored credit card charges and processed expense reports •Managed calendars and schedule meetings •Handled meeting arrangements (including the preparation and assembly of handouts, agendas, presentation materials, etc.) and conference calls via technology •Coordinated Board of Directors meetings and regional conferences
Provided high-level administrative support to the dean as well as oversight of the Dean’s Office •Liaison for the Dean’s Office, which included effectively communicating and interacting with the senior KU leadership, all offices on the Wichita campus, local hospital CEOs’ offices and other community partners •Monitored and scheduled the dean’s complex meetings •Provided project management as requested by the dean •Coordinated executive committee meetings, prepared and distributed agendas / minutes •Prepared and oversaw budget; approved expenses for payment •Managed Dean’s travel schedule and arrangements •Coordinated and executed special events, including development of guests lists, oversight of invitation design, reserving venue and determining setup, as well as actual event oversight •Partnered with Public Affairs regarding media requests and dean’s talking points / speeches •Coordinated and arranged recruitment efforts for leadership positions, including interview schedules and travel •Evaluated and made recommendations on department issues •Hired, trained, and supervised office assistant
• Managed all aspects of WCGME, including office administration, supervision of staff, development of annual budgets, and management of all contractual relationships in cooperation with the WCGME Board and WCGME Committees. • Managed all human resource functions within federal and state regulations, including contracts with residents, payroll, benefits, and liability coverage. • Assisted Residency Program Directors in complying with external regulatory agencies.