San Francisco Bay Area
I am a passionate, customer service centric and bilingual executive assistant with high energy and proven ability of multi-tasking, problem solving, organizing and prioritizing assignments. I support C-level executives with creative and strategic thinking, advanced computer skills, expert time management and project management in the rapid changing and dynamic high tech environment.
• Manage 3 executives' calendars and make sure time is being used efficiently. • Support CEO with business and personal needs while CEO visit in Bay Area. • Plan and organize staff meetings, all-hands meetings, management team offsite and company annual events. • Arrange travel both domestic and international extensively and process expense reports. • Organize and provide content of team Confluence and SharePoint sites. • Provide support to office administrator.
• Managed complex calendars. Communicated and coordinated schedule with all portfolio companies’ executives for the BOD meetings locally and globally. • Arranged extensive domestic / international travel for the executive and family members. • Provided back-up support to other executive assistants, General partners and Investment managers. • Prepared expense reports, maintained database. • Worked Partners’ off-site meetings and U.S. Holiday events. • Prepared and executed transactions for all business and personal investments.
• Provided support to multiple executives. • Managed complex calendars and made extensive domestic and international travel arrangements. • Handled/directed internal /customer/partner escalation issues and worked closely with other business units and executive assistants around the globe. • Strategically led business operations and projects and streamlined business processes. • Processed expense report, generated purchase order/track invoice. • Planned and organized all-hands meetings, off-site events and company charitable events. • Prepared meeting agenda and presentation and all meeting logistics including room booking, AV Set up and catering. • Created /maintained distribution lists, resource inbox and shared calendars. • Assisted candidate interview. Managed employees’ on-boarding and off-boarding. • Back up support for other executives and collaborated with all EAs in the business unit and cross functional groups. • Approved expense reports, purchase orders, travel, and vacation requests on behalf of executives. • Go to person for software/tools and office related issues.