Australia
Personal Assistant to Senior Associate Kim Nicholson and Lawyer Sheona Robertson with a focus on Trademarks, Trademark Oppositions, Patents (local and overseas) including Law. Acknowledging and filing incoming emails, updating client management system Inprotech, track and meet upcoming deadlines, monthly invoicing, updating client portfolios, opening files, creating new client codes, preparation of trademark goods and services, preparation of TM applications including Headstarts, filing TM application on eServices, reporting filing to client, diarying for First Examiner's Report, receiving First Examiner's Report and preparing report to client, diarying for follow-up, receiving instructions and preparing response to Examiner's Report, filing same and reporting to client, receiving and reviewing Acceptance Notice and reporting to client, receiving and reviewing Registration Certificate and reporting to client, preparing quarterly Powerpoint presentations for ACC (Association of Corporate Counsel) events, general office administration duties such as photocopier maintenance, setting up boardroom for meetings and answering telephones. Systems & Portals: - Patricia - Worldox - Expert Aderant - Visio - eServices - ASIC - NEO - Transcript - Microsoft Office Outlook, Word, Excel and Powerpoint - Mail Chimp
Assisting HR with ad hoc marketing duties and office management including CRM database management, planning events, updating social media accounts, quarterly Mail-Chimp newsletters, organising promotional material including business cards, t-shirts and pull-up banners, ordering office equipment, handling photocopier issues, answering telephones and greeting clients.
EA to owner Michael Jones and team secretary supporting 2 managers and team of accountants including preparing initial bankruptcy/insolvency package, lodging Bankruptcy and Insolvency forms on AFSA and preparing and sending Circular to Creditors.
Supporting Senior Associate Gareth Dixon in chemical team with a focus on NZ Patent prosecution including monthly invoicing, reporting examiner reports, preparing examiner responses, updating client and management of Inprotech file management system.
Supporting Associates Lachlan Mullane and Simon Murphy with a focus on local patent prosecution including office support, updating Patricia file management database, filing, scanning, dicta-typing, preparing examiner reports to clients and filing examiner responses, monthly billings and office management such as ordering supplies, CRM updates and answering telephone.