Spain
Goal-oriented Business Administration Manager with more +10 years of experience on Accounts Payable, Treasury and Accounting. A proven track record of coordinating with cross-functional teams to execute strategic initiatives and drive operational excellence for large international organizations. I believe innovation is a must in terms of improving workflows without leaving aside customer satisfaction. I'm flexible, open to new experiences, have a keen eye for detail and enjoy finding creative solutions to long standing issues.
• Managed the end-to-end processing of all media invoices from DACH, Benelux and Nordics, ensuring correct expenses assignments according to the cost centers and GLs. • Follow up the workflow for the P.O and invoices approvals. • Follow up with the Payment Factory, Cash to Accounting and Treasury departments so that vendors are paid in a timely fashion. • Resolved and identified proactively complex payment discrepancies, leveraging effective communication and problem-solving skills. • Contributed directly to the DACH region achieving its 95% "pay on time" goal through meticulous invoice processing, reconciliation, and proactive issue resolution. • Achieved a 90% reconciliation rate for media provider accounts, resulting in the recovery of incorrectly paid funds. • Integrated AI to automate and streamline invoice recording processes and reporting tasks. • Led a process improvement initiative focused on increasing invoice autoposting rates by identifying an issue in the automatic PO number recognition process and coordinating with cross-functional teams to optimize system parameters, reducing manual invoice processing and improving operational efficiency within the Accounts Payable process.
• Executed accounting and bookkeeping tasks. • Reviewed and recorded invoices, certifying the correct expense assignment to ensure accuracy in billing. • Performed Cash Flow Forecasting. • Booked intercompany transactions and reconciliation of accounts. • Generate and send invoices promptly after delivering goods or services. • Maintain a list of approved vendors and policies to avoid paying unauthorized invoices and expenses. • Standardize process and create guides that allow the team to achieve the goals faster. • Collaborate with the UK/USA team to guarantee the alignment of priorities and tasks. • Manage and prioritize the tasks for the team to ensure the timely record and payments of the invoices. • Guarantee the accurate and timely completion of all month-end reporting and processes, reducing 90% of the monthly outstanding balances.
• Provided Support for fundamental accounting and bookkeeping tasks. • Review and record invoices, certify the correct expense assignment to ensure accuracy in billing. • Process Expense Reports from employees and communicate any discrepancy or problem. • Processed, recorded, and applied electronic payments. • Conducted monthly reconciliation of bank accounts. • Give support in resolving issues or discrepancies that delay the timely acquisition of goods and services or the timely settlement of invoices. • Prepare recurring and ad hoc reports. • Vendor and customer approval or enablement to prevent order delivery, payments, purchase order creation, etc.
• Analyzed the characteristics of the current generations with the purpose of improving the existing recruitment and selection processes of the Human Resources department, applying a methodological approach, employer branding and use of new technologies.
• Optimized data collection and entry workflow, leading to a 15% increase in time efficiency of the data collection administrative team (10 people). • Major responsibilities related to contract examination, data entry and administrative tasks.