Belgium
- Weekly commercial meeting to follow up new leads and offers; - Organization of Go/No Go decision; - Submission of tenders: price setting, selection of partners, build proposal, propose the project team etc...; - Preparation of the tender with interactions with experts, legal department, risk committee, highlighting competitive advantages of TRACTEBEL, redaction of the commercial parts; - Leading the team responsible for the tender (technical bid managers and sales assistant) and interacting with external stakeholders (client, partners, subcontractors…); - Keeping track of the submitted tender and being responsible until final negotiation and contract signature.
- Administrative management of the offers: submission of proposals (technical proposals/commercial proposals) and Expressions of Interest (EOIs); - Adjusting updated CVs/managing the department's CVS; - Managing references database; - Update of the commercial reporting; - Coaching of the sales assistants; - Responsible of the Sales procedures; - Planning of meetings: Entering/managing appointment slots in diaries; - Booking company rooms (for meetings, video conferences); - Handling the logistical aspects of ticket/travel bookings.
Département vente et location Visites de biens immobiliers, négociation, préparation des contrats de bail, relance des clients, gestion des appels téléphoniques et des e-mails (français, anglais), mise à jour de la base de données clients + site Internet de l'agence, prise de rendez-vous (clients, experts,…), facturation (préparation + envoi),...
Accueil des clients, gestion de l'agenda, gestion des appels téléphoniques et des e-mails (français, anglais), archivage des dossiers, encodage, contrôle et envoi des factures, gestion de la publicité (annonces, panneaux, sites Internet,...), gestion du site Internet de l'agence, mise en page de divers documents (Excel, Word, PowerPoint),…
Conference department Main responsibilities: - To assist the team during the whole preparation and on-site during the Congress/Conference/Event, specially for ECNP Congress - To support the team in the clients relations and with the logistical aspects of the organization before, during and after the events (suppliers, venue, program, hotels, transportation,..) - To assist the project teams in the congress registration process - Set up and maintain databases for participant, programme, pricing, speakers, etc - Provide information to registrants - Process to registrations, resolve problems and issue confirmations - Prepare registration material (handling of badges, delegates bags, documentation,...) - To help in the creation and translation of standart documents - To coordinate shipments, mailings, etc - To help the archive process and documentation handling, the company data base, etc - Assist and help on the closure of a congress (financial reports, analyse of the accounting situations of the congress...)