Ana Barros

Executive Assistant πŸš€ / HR Operations 🎯 🚘 Appning by Forvia πŸ‘‰

Lisbon Metropolitan Area

About

With 15+ years of experience, I currently manage operations for 1 offices in Lisbonβ€”Faurecia, β€”leading 53 at Faurecia Aptoide. 🏒 I specialize in logistics, HR operations, and events management. πŸ”„ My focus includes enhancing employee benefits, streamlining onboarding/offboarding, overseeing payroll, and organizing internal/external events. πŸš€ KEY SKILLS : 🏒 Office Management πŸŽ‰ Events Manager 🀝 HR Operations πŸ‘₯ People Management πŸ’° Payroll πŸ“© Feel free to connect - my email [email protected]

Experience

  • Office Manager / HR Operations at Faurecia Aptoide Automotive
    Nov 2024 - Present Β· 1 yr 9 mos

    πŸ”„ Coordinate logistics: Organize seamless logistics for meetings, offsites, events, and all-hands gatherings. 🌐 Event Management: Plan and execute major events like CES, Droidcon, MWC, and Jobfairs. πŸ’Ό Office Management: Efficiently manage operations across 1 office. ✈️ Executive Travel Arrangements: Coordinate domestic and international travel for executives. πŸ‘₯ People Management Expertise: Oversee payroll, taxes, health insurance, and labor health, demonstrating proficiency in comprehensive people management. πŸŽ‰ Internal Events: Organize engaging events for all Aptoide and Faurecia Aptoide employees. πŸ“‘ Accounting and Audit: Prepare accounting documents, aging reports, and audit documents. πŸ“ Contract Management: Review and prepare employment contracts. πŸ”„ Onboardings and Offboardings: Streamline processes for smooth onboarding and offboarding experiences. 🎁 Flexible Benefits Planning: Develop and implement a new flexible benefits plan for all employees. πŸ”„ HR Data Maintenance: Ensure accurate and up-to-date HR data.

  • Executive Assistant / HR Operations at Aptoide
    May 2013 - Oct 2024 Β· 11 yrs 6 mos

    πŸ”„ Coordinate logistics: Organize seamless logistics for meetings, offsites, events, and all-hands gatherings. 🌐 Event Management: Plan and execute major events like CES, Droidcon, MWC, Jobfairs and Annual Aptoide Retreat Event πŸ’Ό Office Management: Efficiently manage operations across 2 offices. ✈️ Executive Travel Arrangements: Coordinate domestic and international travel for executives. πŸ‘₯ People Management Expertise: taxes, health insurance, and labor health, demonstrating proficiency in comprehensive people management. ☁️ Cloud Services Cost Management: Create and control annual costs of cloud services. πŸŽ‰ Internal Events: Organize engaging events for all Aptoide and Faurecia Aptoide employees. πŸ† Award Plan Implementation: Implement a comprehensive Lifecycle Award plan for all employees. πŸ“ Contract Management: Review and prepare employment contracts. πŸ”„ Onboardings and Offboardings: Streamline processes for smooth onboarding and offboarding experiences. 🎁 Flexible Benefits Planning: Develop and implement a new flexible benefits plan for all employees. πŸ”„ HR Data Maintenance: Ensure accurate and up-to-date HR data.

  • Export Manager / Comercial at Idealdrinks
    Feb 2013 - May 2013 Β· 4 mos

    - Finding export leads and communication with potencial customers. - Promote Idealdrinks Portfolio: Colinas, Quinta da Pedra, Royal Palmeira from Bairrada, MonΓ§Γ£o and DΓ£o Region - Managing potential .annual travel events . Mainly responsible for SISAB fair in Lisbon. - Coordinating Logistics for manufactures and customers by road,air and sea. Implementing Sales Plans. - Developing and setting up off-line advertisment campaigns and events for specific customers ( responsible for sponsorship Academica Team)

  • Marketing and Communication Consultant at FundaΓ§Γ£o Oriente, Hotel Villa Termal Caldas de Monchique
    May 2012 - May 2013 Β· 1 yr 1 mo

    β€’ Understading market trends, competition moves and costumer needs β€’ Market and competitive analysis ( OT – Tourism Operators and Agencies Travel) β€’ Work with internal teams to develop comprehensive communications plans. β€’ Trend analysis and bench-marking to identify new business opportunities; β€’ Implementation of a partnership with new travel agencies and travelers experts, such travel bloggers and youtubers. β€’ Define marketing strategies for β€œ Villa Termal Caldas de Monchique” Hotel.

  • Pharmaceutical Sales Rep. at Lundbeck
    Nov 2010 - May 2012 Β· 1 yr 7 mos

    - Achieve sales growth territory ( main districts: Coimbra, Aveiro, Guarda, Castelo Branco) - Professionaly promote Lundeck products such as EBIXA, Cipralex and Azilect - Training for Alzheimer and Parkinson Disease and Bipolar disorder. - Direct promotion of pharmaceutical brands - Managing events with Psychiatrist and Neurologist