Dunkirk, Maryland, United States
Exceptional ability to master new software and utilize full application capacity Expert proficiency in the use of Windows XP, Microsoft Word, Excel & PowerPoint, Adobe etc. Work equally well as a team member, individually or as a leader Organized and meticulous with all aspects of assignments Able to coordinate and complete multiple projects in a deadline-orientated environment
Primary initial contact point to Senior Vice President & CFO and Direct Reports Maintain multiple calendars, prioritize and schedule meetings Prepare materials for presentations for internal and external executives, the Board of Directors, Investors, Board Committees to include the Audit Committee, Governance, Compensation, and/or other outside entities Arrange complex and daily changing travel plans and itineraries (domestic & international) for senior executives, Board of Directors, and external visitors Prepare and process, multi currency, expense reports, credit card statement reconciliation, purchase requisitions, and invoice processing Coordinate and set ups of conference rooms for all staff, departmental and special meetings to include announcements, food and beverage services and equipment Reviews and responds to correspondence received by the Senior Vice President & CFO's office
Arrange travel, coordinate meetings, preparing presentations for the CFO of the Corporation Schedule appointments for executive staff members with clients and other administrative staff personnel on a daily basis; handle scheduling conflicts and changes in a professional & diplomatic manner Handle majority of incoming/outgoing email, responsible for daily mail processing, all expense accounting Calculate monthly billing for 75+ contracts (including – time calculation, material costs, sales tax & misc expenses) Tracks office supply inventory and approves supply orders Assists in the preparation of department budgets and expenses Supervises all administrative personnel Orient, educate and train all new administrative assistants, acquaint them with their specific responsibilities, communicate in clear terms what is expected from them, and introduce them to the institution’s vision and mission statement.
Arrange travel, coordinate meetings, preparing presentations for the CEO of the brokerage Schedule appointments for executive staff members with clients and other administrative staff personnel on a daily basis; handle scheduling conflicts and changes in a professional & diplomatic manner Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests Establishes work procedures and standards to improve efficiency and effectiveness of assigned operations with Accounting, Human Resources and other departments required Answer telephones, screen calls, take messages, arrange conference calls; interact with clients by telephone and in person in a professional manner Responsible for ensuring compliance with established corporate standards Plan, organize, train, interview, hire and supervise the work of others Bi-weekly payroll, marketing planning, accounts payable & accounts receivable Develop and implement policies, procedures and work standards for assigned areas of responsibility Analyze office operations and technical problems, evaluate alternatives and recommend solutions Perform difficult and complex statistical and functional work involving the use of considerable judgment, speed and accuracy Collect all appropriate info and ask questions to insure smooth production of loan applications Manage pipeline of clients and follow-up with each department regarding loan status Work with a variety of lenders including conventional, sub-prime, construction and commercial
Licensed Occupational & Professional applicants for the District of Columbia Retain highly confidential information; follow District policies and procurers to ensure proper licensing requirements. Answered / returned phone calls, and addressed applicant questions Maintained extremely detailed data entry Trained various new employees, including previous supervisor