Prahran, Victoria, Australia
Administrative support for the Director, Consultants and Unit. Preparation of correspondence, booking outpatient appointments, liaising with patients, staff across departments, timesheet management, leave submissions and tracking, assistance with registrar recruitment and employment variations. Taking minutes in weekly MDM Lung meetings, and ensuring actions are followed up.
Administrative assistance for a team of 13 NDIS Support Coordinators including fortnightly billing, intake/admissions and discharge selection and processing, staff recruitment, participant allocation, tracking staff billing KPIs, communication with participants and their families, meeting preparation and follow up.
Theatre reception, admissions for surgery and endoscopic procedures, making patient outpatient appointments, pre-surgery phone calls, patient history preparation, ward clerk duties including work on the recovery ward, patient tracking/flow through pre-surgery, surgery, and post-surgery (Trakcare).
Administrative assistance to the team of Program Administrators. TRIM filing, archiving, material fees, enrolments and program completion processing.