New York, New York, United States
Computer Skills: QuickBooks, Microsoft Office, Ivalua, Yardi, NexTech, EMA, Oracle CRM, and OpenTable, Concur Solutions
EA to Senior Managing Director, Accounting and Business Operations
Via The Libra Group. Executive Personal Assistant to the Founder & Executive Chairwoman Managed and organized all aspects of Founder's heavy calendar, keeping her abreast of scheduling priorities while liaising directly with Executives, VIP’s, and politicians Prepared thorough briefings prior to each meeting and/or event Coordinated and scheduled conference calls, board and management meetings, and special events both nationally and internationally Facilitated event logistics for organization’s first international training in Athens Presented daily agenda that included an in-depth chronological list of important meetings and events Accompanied Founder to high-level meetings, taking detailed notes to create effective meeting minutes that were distributed to the Executive team
Perform advanced facial therapies that incorporate the use of LED Photo-Rejuvenation and Ultrasound technologies, as well as uniquely formulated chemical peels and enzymes, combined with in-depth skin analysis and education
Served as central point of contact for all employees, outside vendors, and guests, ensuring the company and its operations always run efficiently Liaised with staff overseas on a daily basis to coordinate deliveries, special events, and other company logistics Assisted HR in managing relationships with hotels and travel agencies, as well as facilitated the implementation of new travel policies and procedures Coordinated travel accommodations for Libra employees, subsidiaries, and guests, organizing complex itineraries that require extensive understanding of domestic and international travel preparations
Front desk duties included, but were not limited to: scheduling appointments and procedures for busy team of physicians, coordinating referrals, verifying insurance, monitoring and processing incoming faxes, emails, and other correspondence, relaying patient messages to clinical staff – all while implementing an efficient and courteous check-in/out experience for patients Developed and maintained relationships with skin care and cosmetic companies, hand-picking products that would represent the practice and benefit patients Educated and coached entire staff on the various skin care lines and medical aesthetic procedures offered Collaborated with physicians to provide patients with pre-operative and post-operative skin care, conducting thorough consultations that both assisted with and expanded on current treatment plans