Littlehampton, England, United Kingdom
I’m a hard-working and adaptable individual who maintains a professional manner in the workplace. I can cope well under pressure and in stressful situations. I’m great at meeting new people and working to deadlines. I can work well as part of a team or work unsupervised using my initiative. I like learning about all different aspects of the job I am doing and will always give full attention to the job I’m doing. I have experience in many different areas including Meeting and Greeting Clients, Creating and Maintaining Spreadsheets, dealing with phone enquires, Invoicing, Risk Assessments, Health and Safety protocols, customer service, general assistant, food service and bartending.
• Responsible for the internal HR Support Inbox & Jira system actioning employee queries and escalating complex queries to your N+1. • Managing all new starter and leaver administration, the on-boarding process and participate in the delivery of first day inductions to promote an excellent candidate journey into Viridien. • Facilitating pre-employment checks including right to work checks, obtaining signed contracts and ensuring the appropriate documents are received prior to an individual starting employment. • Producing high quality and accurate contracts, amendment to contracts, probation and secondment letters etc. • To ensure all other relevant HR employee documentation including references, sickness notifications and benefit information is produced and maintained accordingly • Working with payroll and other internal stakeholders to ensure all HR administration processes are delivered (i.e. Sundry payments). • Produce accurate and timely monthly employee information to payroll for the submissions. • Maintaining employee files ensuring the appropriate documents are saved and files are kept in accordance with GDPR guidelines. • Contributing to the development and continual improvement of HR processes and documents accordingly. • Assist with the coordination of internal HR audits. • Provide administrative support to the provision and management of employee benefits and rewards through the benefits platform. • To assist and co-ordinate employee relocation to and from the UK or from a UK business site to another, initiating contact with the relocation supplier and making any relevant travel bookings. There might be a need to liaise with other HR members in other countries, as and when needed. • Support the annual review, objective setting, bonus and salary review administration process aligned to corporate requirements. • Ensure the internal HR database (HRMS/OSS) is kept up to date with general employee changes and on request produce relevant reports. And more.
Role Purpose: • To support managers and staff through the entire employee life cycle. • To support general HR processes with administrative support and advice. Role Responsibilities: • Preparing, amending, and issuing necessary HR documents, i.e. employment contracts, letters. • Reviewing and renewing company policies and legal compliance. • Being the first point of contact for all employees and managers on any HR-related queries and liaising with external advisors as needed. • Assisting with payroll by providing relevant employee information, i.e. starter information, holiday and sick days taken, leaver processing. • Maintaining and updating information in HR system. • Supporting the internal grievance and disciplinary process as required. • Supporting internal processes relating to appraisals and one-to-ones. • Supporting the process of employee right to work checking and sponsorship. • Developing processes for managing other ad-hoc HR requests as required, i.e. management of unpaid leave, etc. • Managing the onboarding process for employees. From interview stage, through to their first day. • Managing the offboarding process from resignation letters, holidays owed through to employee exit interview. • Managing Probations - monitoring and issuing letters, enrolling staff into our company benefit scheme. • Managing our HR Portal- Tracking and managing sickness, holidays, UPL etc • Internal approval system - monitoring salary reviews, promotions, training, and development requests. Monitoring training certificates. Keeping track of expiry dates and seeking approvals for new booking requests. • Maternity/Paternity leave/compassionate leave • Supporting Line Managers in managing their team. • Employee Benefits – Annual inflation cost in wages, cash plans and other employee benefits off the back of feedback from employee one to ones.
Providing an excellent employee experience within a defined HR service area while delivering continuous improvement initiatives and formulating the best-fit HR services. ● Maintaining HR data and information supporting the employee lifecycle and HR activities primarily through our HRIS platform Workday. ● Conducting Quality Assurance (QA) work for our HR workflows in ensuring that we have complete data integrity through our HR transactions, and may involve system testing, audits and ● Design and own employee information administration, including handling of our filing systems, preparing letters and contract addendums. ● Partner with our payroll team to ensure accurate and timely payroll information changes for payroll cycles.
The Operations Coordinator will assist the HoOFI with all work necessary to ensure that Coast to Capital is an efficient and effective organisation and an excellent employer ensuring our corporate values and respect pledge are incorporated into our day-to-day work. Main Responsibilities Assistance to: • Ensure the smooth operation of the virtual office & the ongoing development of an effective post-COVID working policy and working from home policy. • Ensure the provision of up to date, effective and cost-efficient IT solutions. • Develop effective HR, workforce development and recruitment systems, identify skills gaps within the team, all to ensure that the company adapts smoothly to a new operational structures, whilst encompassing the Respect charter and corporate culture in line with policy (training/qualification available). • Provide support to the HoOFI & Finance Manager in delivering the Finance function. • Support the Chief Executive in managing his diary. • Support the HoOFI with Data Protection and ensure compliance with relevant regulations including GDPR and overseeing team members nominated as ‘Data Champions’. • Work effectively within a culture of collaboration, challenge, and the flexible use of resources across the organisation. • Notwithstanding your specific job title, you may be required by Coast to Capital to perform any additional or other functions that Coast to Capital considers necessary to meet the needs of Coast to Capital.
Provide diary support to the senior managers in arranging various internal and external meetings. • Provide administration support to the Corporate Manager including supporting recruitment exercises, training & development and updating and maintaining records. • Provide other administrative support that may be required across the organisation. • Organise Committee meetings across the organisation, assisting with constructing agendas, logistics, taking and distributing minutes, and ensuring action points are followed up. • Provide support across the organisation to assist coordination of all elements associated with programme management, including liaising with partners and scheduling meetings (internal and external). • Input key information onto the CRM (customer relationship management) system. • Provide communications support, including updating social media and the Coast to Capital website, managing content and uploading key documents. • Assist in the organisation of events such as partner briefings, staff events and the AGM. • Work effectively within a culture of collaboration, challenge and the flexible use of resources across the organisation.