Kazakhstan
• Supporting Insurance Coordinator in the indemnification of the Insurance Program for Company throughout the various different stages of the Project; • Assisting Contract and procurement Departments in the preparation of insurance/liability clause for Company standard contracts; • Assisting Contract and procurement Department in discussing liability/insurance clause with Contractors and preparing appropriate clause; • Supporting the Insurance Coordinator in the discussing regarding the Insurance Program with the Operators and the Partners’ Representatives for necessary approval; • Supporting the Insurance Coordinator in the discussion with the relevant Insurance Program with the nominated Project Brokers; • Ensuring proper administration of Insurance Policies; • Verifying insurance certificates from Contractors and relevant consistency with Company contracts; • Assisting the Insurance Coordinator in developing an insurance risk management culture within Company; • Handling insurance claim DB, claims v settlements; • Maintaining the Contractors’ insurance certificates database; • Maintaining close relationship with Kazakh and International Brokers.
Support HR Advisors, including resourcing support, managing staff transfers, supporting local, secondees and expat employees for their HR related questions Prepare the required documentation for qualification, attestation commissions and presenting employees to awards and bonuses. Data Quality / Accuracy Control. Checking accuracy of manpower and Shell MOR data, key role in MOR Shell global processes. • Monitoring and creating reports in the Shell People, HR Online and SAP systems. • Creating HR Associates toolkit on Livelink, including useful checklists, email templates, processes • Organisational Management (OM): Leading role in ensuring the quality of NCPOC OM structure: • weekly quality checks to ensure OM mirrors the Manpower Plan of NCPOC in a dynamic organization with shifting headcount and major resourcing exercises • Regular meetings with business and HR stakeholders to implement an OM structure compliant with Shell guidelines and serving the purpose of NCPOC organization Managed Open Resourcing and Resourcing Ensuring smooth transfer of expats by handling the handshakes and monitoring the transfer process end to end Assisting individuals and managers in the business with the expatriation process, e.g. by guiding them through the process, connecting with the responsible parties, responding to their queries, escalating issues where required Connecting with HR teams in other businesses and countries to agree the employee’s retention on current payroll, the invoicing process for such cases, etc., using personal network and negotiation skills Input into the creation of various transfer trackers and ensuring data quality in those trackers Providing support/advice to Business in executing various projects, as well as being the focal point for dispute between partners and stakeholders (HR Business partnering for clients).
Monitoring contract activities for compliance with work progress to ensure services are performed according to the quality, objectives and timeframes specified within the contract. Issue call off orders for services to Contractors in due time Attending kick off/progress meetings with Contractors, taking minutes at the meetings. • Performing contract close out activities as per the Company procedure. • Preparing contracts administration, weekly, monthly and other miscellaneous reports to the Contracts Administration Coordinator. • Checking contractors invoices, updating Companies Cost Report. • Carrying out administrative tasks, maintaining records and files • Administration of changes and variations orders, reviewing claims • Monitoring of contractual progress. • Assisting in management of live Contracts and identification of future Contract requirements. • Supporting in the preparation of contract plans, participated in contract negotiations • Handled customer interaction to provide proper contract acquisition and fulfillment services • Worked with special programs Ariba & Ketera (special program for suppliers)