East Falmouth, Massachusetts, United States
Proven track record of superior executive and administrative support coupled with extensive customer service. Leadership teams are overwhelmingly supportive of my contributions both as a team player and as an administrator.
Coordination of daily operations for scientific center.
Assistance with the financial management of sponsored research projects by tracking project expenses and providing investigators with projections, estimates, and financial data. Monitoring project overruns, accelerated spending, and grant expiration dates. Pre-approval of reimbursement requests, reconciliations of credit cards, and preparation of expense reports and purchase orders. Ensure that grant expenses are in compliance with all granting agency regulations and the policies and practices of the MBL.
Administration at headquarter location of community focused, family-owned-and-operated funeral home business. http://www.ccgfuneralhome.com/
Office management of off-campus OOI CGSN project office, including liason for facility issues and computer information/networks. Daily support to 40 engineering, scientific, and administrative staff, with high-level support to project managers and principal investigators. Management of conference rooms, project scheduling, catering, and special events. Development and submisson of purchasing, reimbursement, and travel forms, as well as management of electronic time card system. Creation and maintenance of detailed team directories. Editing and submission of technical reports. Drafting, editing, and deliverance of project information and correspondence to staff, clients, and interested parties across multiple organizations and geographic locations.
High-level support to CEO of environmental assessment firm who traveled regularly for international projects. Management of overral schedule, including liasing with staff and clients to maintain electronic calendar and extensive contact lists. Facilitation of travel arrangements, visa/passort issues, and the submission of all expense reports. Facilitation of special events for company staff and corporate members. Development, editing, and submission of technical reports. Creation and maintenance of project, corporate, and private landholdings files. Creation and maintenance of multi-layer project, departmental, and corporate budget spreadsheets. Maintenance of QuickBooks for private landholdings. Purchasing and maintenance of personal devices such as cell phone, camera, and portable projectors. Hosting of visiting scientists and foreign officials. Travel on occasion.
Maintenance of two public school lunch programs for the East Bay Collaborative in Middletown and Portsmouth, RI (14 schools total.) Hiring and training of 40+ cafeteria food service positions, with special support to each town’s cook/manager and administrative clerk. Extensive, graphic quarterly reports for the clients (each superintendent's business manager) and ARAMARK corporate. Detailed spreadsheets for program participation and school inventories. Coordination with East Bay nutrionist and each school's nurse to ensure proper attention to dietary needs. Negotiation for add-on lunch programs within each town to ensure economic success.