Riyadh, Saudi Arabia
• Designed and implemented a Personnel File System, ensuring complete and compliant employee documentation for all staff. • Developed and maintained a digital Leave Tracking Database to ensure accurate and transparent vacation, absence, and return-to-work records. • Managed and executed employment offers, onboarding, and termination processes, while ensuring accurate payroll data preparation and HR compliance under supervisor review. • Processed and verified attendance and payroll data to ensure salary accuracy and timely payments. • Maintained continuous coordination between the Riyadh main office and Ankara headquarters to align HR policies, reporting formats, and documentation standards. • Led and personally handled administrative operations including ticketing, visa and resident card applications, renewals, transfers, and travel processes, ensuring full compliance with Saudi labor and immigration laws.
• Managed daily HR operations for Turkish and local employees, ensuring accuracy and compliance with company and government regulations. • Administered and monitored leave requests, absences, and attendance exceptions, maintaining up-to-date personnel records and digital files. • Prepared employment offers, transfers, and termination documentation in coordination with department managers and project leadership. • Recorded and followed up disciplinary committee decisions, ensuring transparency and proper documentation of internal cases. • Conducted employee mediation meetings and supported communication between workers and management to maintain healthy employee relations. • Coordinated with Immigration and Labour Offices for visa renewals, residence permits, and expatriate documentation. • Provided administrative support to HR and Finance teams through accurate data reporting and document control.
Mobile Camp & Quarry Phase (8 months) • Monitored attendance records and manpower data from mobile camp and quarry operations (KM395), ensuring accurate reporting to the main payroll office. • Communicated personnel movement and reassignment updates to the payroll department to maintain accurate workforce lists and system records. Main Camp Phase (9 months) • Entered and verified site-wide timekeeping data (OT, leave, absenteeism ,day shift , night shift) for 9,000- 10.000 Turkish & Tanzanian workers under HR/payroll supervision; coordinated with zone timekeepers (22-23 timekeeper) to ensure accurate, compliant monthly submissions. Subcontractor Phase (3 months) • Led data management for major subcontractor ORKUN İnşaat, ensuring accuracy between subcontractor and Yapı Merkezi payroll systems. • Acted as both Timekeeper and Data Entry Clerk, maintaining transparent, audit-ready payroll documentation. HR Transition Phase (8 – 9 months) • Transitioned to HR office operations, assuming responsibilities in: – Disciplinary documentation & committee coordination – Leave and attendance management for Turkish & local staff – Employment offers, contract renewals, and terminations – Personnel entry/exit tracking and mediation record-keeping – Visa renewals and residence permit coordination with authorities Outcome: Gained full-spectrum HR operations experience—from field-level timekeeping to administrative HR coordination—culminating in a promotion to Personnel Clerk (Oct 2022).
• Coordinated manpower acquisition from supplier companies based on site-specific needs, negotiating cost-effective solutions and ensuring smooth mobilization. Personally handled onboarding procedures including HSE induction, site access, and workforce allocation — serving as the primary authority for all manpower entries. • Managed and guided a team of 5–6 timekeepers across different site areas, standardizing reporting formats and improving accuracy in attendance and overtime submissions. • Controlled and validated timekeeping data, transferring records to Excel-based payroll systems and ensuring timely submission to HR and Planning departments for monthly processing. • Contributed to improving overall labor tracking and payroll accuracy by streamlining timekeeping workflows and supplier coordination. • Performed above-title responsibilities, supporting HR functions and ensuring smooth site-level workforce operations. Manpower: 2,300–2,600 (multinational workforce)