Philippines
· Experienced Accountant with more than 14th years of professional experience in a Multinational Company, SME and Shared Services Center settings. Received Award & Recognition in performance and dedication. ·Scrupulously vigilant about details and ability to deal with multiple deadlines and projects.
Responsible for full spectrum of Accounts Payable (AP) function. Ensure timely and smooth month end Accounts Payable (AP) closing. Responsible for monthly journal entries, accruals, and reversal entries. Ensure timely payment to vendors thru ACH/EFT/Cheque using multi-currency transaction domestically and globally. Process weekly staff expense claims and make on time payment. Responsible in high volume invoice posting with accurate coding of accounts, invoice description and cost center. 3-way matching to ensure that the invoices are supported by Purchase Order and Delivery Notes/Service Order. Handle clearing of intercompany invoices for intercompany control accounts and intercompany settlement report. Prepare and analyze Accounts Payable (AP) ageing and intercompany reconciliation reports. Ensure all disbursements for vendor invoice are processed timely and accurately and are in compliance to policies and regulations and in accordance with approval matrix. Main point of contact for vendor/suppliers and other FUGRO entities on AP related matters. Work closely with other department to proactively manage and resolve payment issues effectively and efficiently. Facilitate and attend to managers' queries on their cost reporting, cost savings and cost optimization projects. Support statutory audits as well as process improvement and compliance projects. Provides consistent high quality service, complying with Service Level Agreements (SLA’s) and Key Performance Indicators (KPI’s), escalating to Region Finance Operation Manager (FOM) as appropriate. Review policies and procedures to propose best practices to standardize and enhance internal control safeguards and SOX compliance. Selected Contribution: • Implemented process/payment automations in the ERP systems and trained new users and served as the primary troubleshooter on the new systems, which propelled efficiency gains and cost-savings.
Assist in month end closing. Responsible for timely, accurate daily high volume of receipting and invoicing. Ensuring all daily data entries is complete, accurate and up-to-date to the system. Coding and inputting of invoice into the system. Responsible in Accounts Receivable reconciliation report. Verify all receipt and reconciled them against the proper account Responsible for sending monthly statement of accounts. Process any policy cancellations and execute refunds for any excess payment accurately and timely. Responsible for daily cashering and banking of cheques. Responsible for processing 3rd Party payment and refunds. Performs wide variety of insurance related administrative tasks accurately and within required time frames as directed/assigned by Account Team Leader. Handle any other ad hoc duties assigned by the Team Leader.
Handle full sets of accounts. Responsible for timely completion of month-end and year-end closing Prepared monthly journal entries, accrual, prepayment & reversal journal entries into the system. Handle cash book and ensure adequacy of daily cash flow movement and projection. Responsible for quarterly GST submission. Responsible in monthly bank accounts reconciliation reports Handle Accounts Payable (AP) such as payment processing thru online banking/ telegraphic transfer and ensure accurate and timely payment to vendor/supplier Invoices. Handle Accounts Receivable (AR) such as managing collection, issuance of sales Invoices and reconciling customer accounts. Proactively contacting client to collect monthly payments and past due amounts. Responsible for sending monthly statement of accounts. Ensure AR and AP Invoices are correctly coded and posted into the system. Responsible for inter-company funds transfer and payments using multi-currency transaction and conversion. Responsible in proper accounting of General Ledger transaction on a daily basis. Responsible in Balance Sheet, GL & Inter-company Accounts Reconciliations report. Record and register fixed assets and ensure monthly depreciation is calculated and posted accordingly. Prepared weekly sales report for staff and management meeting. Process staff claims and prepared expense analysis report. Manage Petty Cash fund, ensure cash float is balance with the record in the system. Assist in year-end financial audit preparation, budget preparation and other financial responsibilities.
Lead team of 2 accounts staff, allocating and reviewing daily work assignments. Handle monthly billing responsibilities in a timely, accurate and complete manner. Prepare weekly update report of cash flow and cash collection. Generates Accounts Receivable (AR) aging reports and identifies critical issues. Process outstanding invoices and failed billing. Proactively contacting client to collect past due amounts and identify any reason for non-payment and develop plan with Regional Finance Manager on how to resolved the issues. Respond to client queries and Identifies and resolved client issues/discrepancy arising in billing processes. Process and issued Debit Note and Credit Note. Prepare Accounts Receivable Analysis and Reporting. Generate Financial Statements and Reports detailing Accounts Receivable status. Reviewed and check all AP batches of invoices for appropriate documentation and approval prior to payment. Reviewed and verify Invoices against Purchase Order (PO's) created in the system. Process timely payments on all invoices in an accurate manner without any duplicate payments. Prioritize invoices according to agreed payment terms. Ensure invoices are correctly coded and posted into the system. Respond to vendor enquiries, reconcile vendor statement and correct discrepancies. Monitor accounts payable aging, invoice onhold report, purchase order allocations and accounts balances. Performs pre-audits of all invoices for the purpose of ensuring accuracy and appropriateness prior to payment in compliance with Companies guidelines and procedures. Performed month-end and year-end Closing.
Handled full set of accounts. Performed month-end and year-end General Ledger Closing. In charged in reviewing and posting of volume and revenue, expenses by using GL Oracle Finance. Prepared journal entries, accruals, and reversal and adjustment notes. Prepared monthly General Ledger Accounts Reconciliations report. Ensured proper accounting of General Ledger transactions. Prepared AR/AP Reconciliation report. Prepared Balance Sheet Account Reconciliation report. Prepared weekly and monthly variance analysis report. Incharged in consolidation of inter-company transaction and reconciliations with counterpart countries. Follow up and communicate with the counterpart countries on some issues and inquiries. Served as back-up for other General Ledger Accountants, including generating and maintaining financial statement reports. Prepared various reports required by Regional Head Office (Singapore). Selected Contribution: • Handled weekly volume and revenue performance report on which Management staff throughout the Asia Pacific region depends on the report to make decisions to manage region’s performance. On which accuracy is extremely important. • More than 4+ years of successful relationship with United Parcel Service Company (UPS Co.). Award / Recognition: • Received award and recognition in the successful deployment of United Parcel Services Supply Chain Solution - Asia Pacific Region reporting process from countries to Asia consolidated shared service center.