Austin, Texas Metropolitan Area
At Rithum, my role as Executive Assistant extends beyond traditional support; it's about strategic partnership and operational efficiency. With a focus on streamlining C-suite schedules, I've enhanced productivity and facilitated key meetings that have strengthened our partnerships. I have successfully organized leadership offsites and digitalized executive task management, contributing to Rithum’s seamless operations
-Provide comprehensive administrative support to two C-suite executives across different time zones -Work closely with the extended team to ensure seamless work flow and prevent roadblocks along the way -Maintain absolute confidentiality and discretion when handling sensitive executive communications and critical business information -Plan & Execute quarterly leadership & team offsite, in-person and virtually including creating Notion pages, KBYG email & post event debrief -Book travel for several domestic and international employees using corporate credit cards -Reconcile three corporate cards and track spending against allocated budget -Collaborate with team members at all levels to execute team priorities -Ad hoc Project Management
-Managed three complex & busy calendars -Scheduled a high volume of meetings with high-caliber external partners including investors, board members, and customer prospects -Served as a strategic thought partner to the executive and their leadership team with a focus on operations, process, and long term planning -Organized in-person leadership offsites, including working with external venues and internal stakeholders -Respond and take action on a high volume of slacks and emails with urgency and professionalism -Collaborated with events team on key initiatives including SKO, President's Club, key marketing events, etc -Ad hoc project management
-Managed complex calendar scheduling with focus on proper allocation of executive availability. -Contributed to smooth business operations by planning and organizing meetings and conferences. -Streamlined CEO's correspondence, enhancing communication efficiency. -Implemented digital tools for calendar management, increasing productivity. -Assisted in strategic meeting setups, fostering effective executive collaborations. -Orchestrated CEO's daily operations, ensuring optimal time management. -Lead event planning for dinners including VIP C-suite guests, politicians and potential investors -Supported CEO in external communications, maintaining professional relationships. -Coordinated with cross-functional teams to organize high-profile events.
-Proactively and confidently maintained calendars, booked travel, and submitted expense reports for President/CTO & Deputy CTO -Worked closely with the President/CTO (based in FL) and Deputy CTO (based in NYC) and the team to ensure that the practice is running smoothly and efficiently in a virtual setting -Identified, reviewed and applied policies and procedures -Coordinated team wide & off-site meetings -Excellent track record, promoted from EA to Practice Admin within two months of hiring -Founding member of Vista's LGBTQ+ Alliance group and Pride Parade planning committee lead.
-Worked in partnership with senior leaders, functional business partners and other EAs to provide seamless support to the VP, Directors, and the organization -Enhanced VP's schedule efficiency, enabling higher productivity and strategic time use -Supported annual operational planning process, business planning and performance review cycle -Followed project timelines and kept teams on task to complete milestones according to schedule. -Boosted team cohesion by organizing key social and strategic events. -Optimized task prioritization, significantly uplifting executive output. -Drove process improvements, setting a path for a forthcoming promotion. -Elevated executive efficiency by optimizing scheduling and task management. -Managed meticulous planning and execution of business reviews and operational strategies.
• Seamlessly manage VP of Product Development & team leadership calendars • Lead weekly planning meetings, engage in proactive information sharing designed to support productivity • Assist with local and international travel booking and organize team meetings • Work with other EA’s throughout the team and across different strategy areas in the company • Confidently own projects from early conception to completion